Administrative Operations Coordinator

2 weeks ago

Camarillo, California, United States SaniSure LLC Full time
Job Description

ABOUT SANI-SURE LLC

SaniSure LLC is a global leader in the production of single-use bioprocessing solutions (SUT) that are essential in the manufacturing of biological drugs, including monoclonal antibodies, cell therapies, gene therapies, and vaccines. With a presence in both the U.S. and Europe, SaniSure offers a comprehensive suite of integrated critical fluid management technologies and solutions. Our innovative single-use products and system solutions cater to the needs of pharmaceutical and biotechnology companies, supporting them from research and development through to large-scale commercial cGMP manufacturing of cutting-edge therapeutics and vaccines.

We are experiencing significant growth, driven by both organic and strategic initiatives, as we respond to the rising global demand and transition from a component manufacturer to a comprehensive systems and solutions provider.

Our primary offerings include high-value assembly solutions and a diverse portfolio of leading products, such as PharmaTainer bottles and carboys, Mixed4Sure mixing solutions, Flex4Sure bags, Fill4Sure needles, and a wide range of tubing solutions. We are committed to delivering innovative solutions that meet the demands of rapidly evolving applications, particularly in cell and gene therapies.

POSITION SUMMARY:

The Office Administration Supervisor is tasked with ensuring the seamless operation of the office environment, overseeing that administrative functions are executed efficiently and effectively. This role encompasses a blend of administrative responsibilities, office management, and human resources support. The Office Administration Supervisor will collaborate closely with all levels of personnel and management to advance the organization's objectives and foster a positive workplace culture.

KEY RESPONSIBILITIES:

  • Manage daily office operations, ensuring a tidy and organized work environment.
  • Oversee the inventory of office supplies, including procurement and stocking.
  • Coordinate the maintenance of office equipment and facilities.
  • Handle all forms of correspondence, including mail, emails, and phone communications.
  • Organize and maintain both electronic and physical filing systems.
  • Assist in budget preparation and monitor expenses.
  • Process invoices, manage accounts payable and receivable, and oversee petty cash.
  • Act as a liaison with external vendors and service providers.
  • Plan and coordinate company events, meetings, and conferences.
  • Arrange travel and accommodations for staff and visitors as required.
  • Facilitate communication between various departments and staff members.
  • Promote a positive work environment and address employee inquiries related to office management.
  • Other duties as assigned

QUALIFICATIONS:

  • Bachelor's degree in Business Administration, Management, or a related field is preferred.
  • 5-7 years of experience in office management, administration, or a similar capacity.
  • Experience in managing executive calendars.
  • 3+ years of experience in organizing travel arrangements for leadership roles.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
  • Basic accounting and financial management knowledge.
  • Strong problem-solving and decision-making skills.

SaniSure LLC is an Equal Employment Opportunity Employer.

SaniSure LLC does not unlawfully discriminate on the basis of race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition, marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age, military and/or veteran status, or any other basis protected by federal or state law.

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