Executive Assistant

4 weeks ago

Washington, Washington, D.C., United States HR&Co. LLC Full time
Job Description

Our company, HR&Co. LLC, is seeking a highly skilled and organized Executive Assistant to provide comprehensive support to our managing partners. The ideal candidate will have a strong background in administrative tasks, excellent communication skills, and the ability to work in a fast-paced environment.

Key Responsibilities:

  • Manage complex calendars, including scheduling meetings, appointments, and events for managing partners.
  • Prioritize and coordinate incoming emails, correspondence, and requests.
  • Ensure effective communication flow by disseminating important information to relevant parties.
  • Draft, proofread, and edit various written materials such as emails, reports, and presentations.
  • Assist in the preparation of documents and materials for meetings and presentations.
  • Conduct research and gather information as needed to support managing partners' projects and initiatives.
  • Provide administrative support to the managing partners, including travel arrangements, expense tracking, and file organization.
  • Collaborate with internal teams and external stakeholders to coordinate project activities and deadlines.
  • Serve as a point of contact for internal and external inquiries, redirecting them as appropriate.
  • Proactively identify and address potential scheduling conflicts or issues.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Continuously seek opportunities to streamline processes and improve efficiency in administrative tasks.
  • Adapt quickly to changing priorities and deadlines in a fast-paced environment.

Requirements:

  • Bachelor's degree required.
  • 2-3 years of previous experience as an executive assistant.
  • Impeccable verbal and written communication skills.
  • Familiarity with all Microsoft Office and Google Suite products.
  • Ability to handle confidential material in an appropriately discrete and confidential manner.
  • Strong time management and multitasking skills.
  • Ability to work quickly under pressure.
  • Problem-solving and decision-making skills.
  • Ability to act as a gatekeeper, determining which information needs to be received by upper management.
  • Experience with Virtual tools, such as Zoom.

Benefits:

HR&Co. LLC is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to their age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics. HR&Co. LLC participates in E-Verify and will provide the Federal Government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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