Executive Assistant
3 weeks ago
We are seeking a highly skilled and experienced Executive Assistant to provide support to the Team Ships Front Office (TSFO) at Tech Marine Business. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to work effectively in a fast-paced environment.
Key Responsibilities:
• Prepare high-quality, executive-level briefings, reports, and other documentation in support of customer programs.
• Manage the calendar/schedule for the Program Executive Office Ships Executive Staff.
• Manage, track, and maintain official correspondence.
• Draft correspondence for visits of senior executives.
• Prepare correspondence and interoffice communications for daily distribution.
• Serve as point of contact for all Defense Travel System (DTS), foreign travel, and passport transactions.
• Generate detailed travel and meeting itineraries.
• Maintain Travel Books.
• Maintain the organization chart, phone roster, emergency contacts list, and muster listing.
• Plan and coordinate meetings, events, and ceremonies as required.
• Coordinate meetings with Senior Officials and Industry offices.
• Print weekly reports from contractors in preparation for meetings.
• Strategically schedule and perform calendar management with respect to priorities, goals, and objectives.
• Provide preparation for meetings and ensure read-ahead material is received/distributed in advance.
• Monitor inbox and draft email correspondence as required.
• Administer the leave calendar.
• Interact frequently with Navy and civilian personnel, must have outstanding verbal communications skills.
• Make sound decisions and valuable recommendations that reflect subject matter competence and good judgment.
Requirements:
• Bachelors degree or equivalent U.S. military service experience.
• Must be a United States citizen.
• Must have Navy EA experience, preferably NAVSEA and Flag level EA experience.
• Strongly prefer U.S. Navy experience as a military member, civilian employee, or support contractor.
• Must possess an active DOD Secret security clearance.
• Proficiency using the Microsoft Office suite including Word, Excel, and PowerPoint.
• Outstanding verbal and written communications skills.
• Outstanding time management and organization skills.
• Ability to perform frequent internal and external customer interface including regularly scheduled and ad hoc meetings.
Working Conditions:
• Ability to travel reasonable distances (up to 1 mile one way) to meet with customers or other company personnel in the execution of job functions.
• Ability to lift and carry up to 25 pounds in a backpack or messenger bag in order to carry a laptop, notebooks, papers, binders and other tools and equipment required in the execution of job functions.
Salary:
$90K - $120K.
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