Executive Assistant

4 weeks ago


Washington, Washington, D.C., United States VTG Full time
Job Summary

VTG is seeking an experienced Executive Assistant to provide high-level administrative support to the Front Office, Program Managers, and their staff in Washington, D.C. The ideal candidate will have a strong background in executive support, analytical skills, and excellent communication abilities.

Key Responsibilities

Assist with the coordination and integration of daily operations, including records, schedules, and correspondence management.
Provide short and long-term planning for continuity of operations, deliverable tracking, task management, and program management assistance.
Implement and maintain approved standard operating procedures for the program offices.
Assist with strategic planning initiatives and business practices, analyzing existing or planned processes to ensure they meet program goals and objectives.
Provide input for presentations, white papers, or other documentation, and participate in meetings to share findings.
Maintain and monitor weekly, daily, and monthly activities and schedules to manage conflicts and ensure overall smooth program execution.
Document occurrence and rationale of major meeting events, including program reviews, conferences, technical reviews, and milestone reviews.
Facilitate interactions between the program office and various agencies within and outside the organization.
Organize and support program meetings, reviews, and conferences at contractor and government sites.
Reserve conference rooms and coordinate equipment support for meetings.
Assist in recommended agendas, consolidate and format documentation data, document and track action items and responses.

Requirements

Master's degree and 10 years of related professional experience or High School Degree and 16 years of related experience.
Must have and maintain an active DoD Secret Clearance.
This position is contingent upon contract award.

Pay Range
VTG's estimated starting pay range is $69,000-$87,000 annually, which is a general guideline for the geographic location. When extending an offer, VTG also considers work experience, education, skill level, market considerations, and may possibly include contractual requirements which may cause an offer to fall outside of this range

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