Executive Assistant to the Executive Director

4 weeks ago

Washington, Washington, D.C., United States Achievement Prep Public Charter Schools Full time
Job Description

At Achievement Prep Public Charter Schools, we are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Executive Director. The successful candidate will be responsible for managing the day-to-day affairs of the Executive Director's office, maintaining systems, and overseeing marketing and communications for the organization.

The Executive Assistant will communicate with the school's constituencies on behalf of the Executive Director, administer and direct tasks and projects as assigned, and provide administrative and personal support to the Executive Director. This is a unique opportunity for an individual with superior planning, organization, critical thinking, communication, and relationship-building skills to play a central role in supporting the advancement of the organization's priorities.

Key Responsibilities:

  • Manage the activities and projects emanating from the Executive Director's office
  • Handle and manage administrative and personal duties as assigned by the Executive Director
  • Maintain all office operations for the Executive Director and communicate progress to the Executive Director
  • Maintain the Executive Director's calendar, scheduling individual appointments for the Executive Director and other meetings as requested
  • Open, discard, and distribute incoming mail; send outgoing mail as needed
  • Serve as the first point of contact for all Executive Director visitors
  • Establish positive and professional communication at all levels, including parents, teachers, staff, and board members
  • Liaise with the Achievement Prep Board, including file management, communication, attending, and minute organization
  • Maintain the Executive Director's office files
  • Draft and customize standard letters under the Executive Director's signature
  • Handle other correspondence as directed by the Executive Director using good judgment, discretion, and acquired knowledge of the school community
  • Edit, publish, and distribute agendas, reports, and minutes for recurrent and special meetings called by the Executive Director
  • Organize various meetings and gatherings of school constituencies

Special Projects:

  • Lead or serve as a critical team player on network-wide projects related to key organizational initiatives as assigned by the Executive Director
  • Work with the Executive Director and direct reports to have disciplined processes to create and track progress of assigned special projects against organizational priorities and goals
  • Support the Executive Director's workflow management – providing capacity for the organization by taking ownership of key cross-functional tasks, projects, or initiatives
  • Assist the Executive Director with new initiatives and priorities as they arise

Marketing and Communications:

  • Develop and oversee a marketing and communications plan, including a social media plan, which targets external audiences, including donors and prospective funders, and articulates Achievement Prep's mission, vision, accomplishments, and programs
  • Design and produce or manage production of all collateral materials and major publications, including the Annual Report, the Network's website, letters to constituents from the Executive Director, and working with designers and printers to promote the network and its goals and activities
  • Coordinate communications and branding strategy with all programmatic efforts
  • Identify opportunities to heighten awareness of Achievement Prep by generating press coverage for release of key reports and program initiatives
  • Participate with school leadership in communications planning around message, branding, and public relations
  • Serve as a spokesperson and external representative for Achievement Prep, at the request of the Executive Director

Requirements:

  • Bachelor's degree
  • 2+ years of experience serving in an administrative, communications, or project management capacity

Preferred Qualifications:

  • Prior experience as an executive/special assistant to a senior leader
  • Experience in underserved communities

We are an equal opportunity employer and encourage individuals of all identities and backgrounds to apply for this position. We are committed to hiring a talented and diverse group of individuals and do not discriminate on the basis of race, religion, creed, color, national origin or ancestry, age, sex, gender identity, sexual orientation, marital status, veteran status, disability, or any other category protected by applicable law.

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