Grace Kids Ministry Administrative Specialist
2 weeks ago
Position Summary:
The Administrative Specialist for Grace Kids is tasked with delivering essential administrative assistance to the Grace Kids ministry (30 hours/week) and Grace Families ministry (10 hours/week). This role encompasses database management, event support, communication facilitation, scheduling, procurement, and various administrative responsibilities.
Core Values:
The ideal candidate is a spiritually mature individual with a deepening relationship with Jesus Christ, demonstrating a commitment to servant leadership and a passion for the local church and the broader mission of God.
About You:
You are energized by collaborating with a ministry that partners with families in nurturing their children's spiritual growth. You appreciate the value of authentic community as we unite for this shared mission. You excel in a dynamic environment and take pleasure in executing vital behind-the-scenes functions that advance ministry objectives. Detail-oriented and efficient, you possess a high capacity for work, coupled with strong problem-solving skills and a proactive mindset. Your flexibility and adaptability enable you to respond to the evolving needs of the ministry. Utilizing your talents for God's Kingdom brings you profound joy and satisfaction, and you hold the advancement of the gospel as your highest priority.
Key Responsibilities:
- Communication Management:
- Screen, direct, and prioritize communications for the Family Pastor.
- Address confidential matters as needed.
- Assist in organizing and managing Realm groups under the guidance of the Grace Kids Directors, including creating scheduling templates for serving teams.
- Draft responses to routine inquiries and prepare various documents such as reports and memos.
- Welcome guests and team members in the absence of the Family Pastor or Grace Kids Directors.
- Collaborate with Grace Kids Directors to produce weekend materials.
- Upload weekly lessons and videos to the ministry's website.
- Oversee the integration process for new families joining Grace Kids. - Scheduling Coordination:
- Manage the Family Pastor's calendar, ensuring no scheduling conflicts.
- Organize departmental meetings and events for Grace Families staff.
- Document and distribute minutes from meetings.
- Handle room reservations and submit requests for AV, marketing, and graphics as necessary. - Support for Staff and Ministry:
- Oversee the application process for team members in Grace Kids, Family VBS, and Grace GEMS ministries, including regular updates of background checks and annual safety training.
- Procure resources and supplies for the ministries.
- Create monthly newsletters and resources for Bible reading and memory verses.
- Upload curriculum materials and manage printing and copying needs.
- Maintain database groups and record attendance for Grace Kids.
- Assist with event management and communications for various ministry activities.
Qualifications:
- Proficient in Microsoft Office 365 and other relevant software.
- Highly organized with the ability to prioritize tasks effectively.
- Maintain a positive demeanor and a servant's heart, even under pressure.
- Experience in managing multiple projects, events, and databases is essential.
- Graphic design experience is a plus.
- Minimum of 3 years of administrative experience required; 5 years preferred.
Work Schedule:
- In-office presence required, Monday through Friday, with flexibility for weekend work as needed.
Reporting Relationships:
- Directly reports to the Grace Kids K5 Director and collaborates with the Family Pastor on family ministry initiatives.
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