Financial Operations Specialist

1 week ago

Fulton, New York, United States Nash Community College Full time
Salary: Depends on Qualifications

Location : Rocky Mount, NC

Job Type: Full-time

Job Number: 00315

Division: Finance - Business Office

Job Overview

The Financial Operations Specialist plays a crucial role in managing purchasing and fixed asset functions within the organization.

Key Responsibilities
  • Prepare and enter various journal entries as needed.
  • Process purchase orders and requisitions efficiently.
  • Monitor outstanding purchase orders to ensure timely receipt of items.
  • Assist in conducting annual fixed asset inventory assessments.
  • Generate monthly reports on fixed asset inventory and balance equipment records.
  • Assign and affix properly numbered tags to all fixed assets.
  • Maintain a systematic record of each fixed asset, including details such as location, category, original cost, and disposal information.
  • Track the state equipment budget and oversee it throughout the fiscal year.
  • Initiate all necessary documentation related to the acquisition, disposal, and transfer of fixed assets.
  • Organize and facilitate sales of surplus property.
  • Compile quarterly HUB purchasing reports.
  • Prepare and post necessary documentation for solicitations and bids.
  • Generate annual reports including Purchasing Flexibility and Solid Waste Management reports.
  • Act as the Purchasing Card (P-card) Administrator, issuing new P-cards, training users, reconciling transactions monthly, and tracking rebate purchases.
Physical Requirements

The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be requested to enable individuals to perform essential job functions.
  • Maintain a stationary position, either sitting or standing, for extended periods.
  • Operate a computer and other office productivity equipment.
  • Ability to organize and maintain files in cabinets.
  • Occasionally lift, move, transport, or install items weighing up to 15 pounds.
  • Effectively communicate information for clarity and understanding.
  • Observe and note details accurately.
Minimum Qualifications

An Associate's Degree in Accounting, Business Administration, or a related field from a regionally accredited institution, along with experience in accounting and computer applications. A minimum of one year of experience in procurement is required.
Preferred Qualifications

Experience with Ellucian Colleague and NC E-Procurement is preferred. Previous experience in a NC Community College Business Office and familiarity with state procurement policies and procedures is also advantageous.

Nash Community College offers a comprehensive and affordable benefits program, continuously exploring new offerings to meet the needs of our full-time employees.
  • State Health Plan
  • Health Care and Dependent Care Flexible Spending Accounts
  • Dental Insurance
  • Vision Insurance
  • Additional Supplemental Insurances
  • Disability Plan
  • NC Retirement Plan
  • Leave (Vacation, Sick, FMLA, Civil and Military, Community Service, and Voluntary Shared)
  • Paid Holidays
  • Credit for Prior State Service
  • Supplemental Retirement Plan
  • Employee Assistance Program

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