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Senior Administrative Assistant

2 months ago

Burbank, California, United States City of Burbank, CA Full time
Job Summary

We are seeking a highly skilled and experienced Senior Secretary to join our team at the City of Burbank, CA. As a Senior Secretary, you will provide administrative support to a division manager or full-time elected official, performing a variety of confidential and complex secretarial and clerical duties.

Key Responsibilities
  • Perform various clerical duties of a complex nature, including typing, filing, bookkeeping, and processing forms.
  • Compose, type, and proofread reports, letters, memos, and charts.
  • Research, compile, and analyze data for various projects and reports.
  • Take and transcribe dictation, and take verbatim and sense minutes of meetings and prepare official minutes.
  • Oversee maintenance of division records and files, and assist the public and respond to program and procedural inquiries.
  • Coordinate and arrange meetings, and operate calculator, word processor, and other office equipment.
  • May operate radio equipment, and may operate a computer terminal to enter, modify, or retrieve data.
  • Assist in the preparation and administration of the division budget, and supervise, train, and evaluate employees.
  • Implement and assist in developing policies and procedures related to assigned function, and may serve as office manager.
Requirements
  • Three years of recent secretarial or cleric work, including one year in a responsible supervisory or specialized capacity.
  • High school graduation or equivalent.
  • Valid California Class "C" driver's license or equivalent may be required at time of appointment.
Preferred Qualifications
  • Knowledge of modern office methods, procedures, and equipment.
  • English usage, spelling, grammar, and punctuation.
  • Basic arithmetic and accounting methods.
  • Municipal organization.
  • Principles of sound supervision.
What We Offer

The City of Burbank offers excellent employee benefits, including health, dental, and vision insurance, retirement plan, and paid time off. We also offer opportunities for professional growth and development.