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Office Coordinator

2 months ago

Lake Forest, California, United States Vaco Full time
Vaco is collaborating with an innovative organization in their quest for a proactive Office Coordinator to enhance their team dynamics.
KEY RESPONSIBILITIES:
  • Engage with major retail partners to ensure adherence to compliance timelines across various locations.
  • Facilitate communication with regulatory bodies, clients, contractors, and internal personnel to arrange compliance assessments and secure necessary documentation.
  • Examine and manage compliance assessment documents and permits through scanning and filing processes.
  • Deliver exceptional customer service by providing project updates and communication.
  • Assist in the evaluation of federal, state, and local environmental regulations to confirm compliance with applicable standards.
  • Compile and generate summary and ad hoc reports for ongoing projects.
  • Participate in weekly meetings to report on progress and provide updates to management as required.
  • Additional responsibilities may include:
    • Supporting inventory management in the parts stock room.
    • Processing and uploading compliance assessment documents and related images.
    • Preparing and distributing field documentation to the project team.
    • Submitting test reports and notifications to clients and environmental agencies.
SUCCESS FACTORS:
  • Minimum of 2 years of professional experience or a combination of relevant education and experience.
  • Background in environmental compliance or construction sectors is preferred.
  • Strong organizational and time management capabilities.
  • Proficient in Microsoft Office Suite: Outlook, Excel, Word, and PowerPoint.
COMPENSATION:
  • The starting hourly wage is $25.00, commensurate with experience.

Vaco is committed to fostering a diverse workplace and encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, ethnic minorities, foreign-born residents, and veterans.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, ethnicity, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as mandated by law.

Vaco LLC and its affiliates are dedicated to the full inclusion of all qualified individuals. We will ensure that individuals with disabilities are provided reasonable accommodations as needed.

Privacy Notice

Vaco respects your privacy and is committed to providing transparent notice of our policies.

Pay Transparency Notice

Compensation for this role is determined by various factors including skills, experience, licensure, geographic location, and organizational needs.