Operations Coordinator

4 weeks ago


Lake Forest, California, United States Karam Foundation NFP Full time

Job Overview

As a key member of our team, you will play a vital role in driving the success of our finance, human resources, and development efforts. Working closely with our Chief Strategy Officer, you will collaborate with our Director of Finance and Director of Development to touch every aspect of our organization's operations.

This is an opportunity to make a real impact on Karam's mission across all departments.

Key Responsibilities

  • Finance and Operations
    • Assist in processing invoices and managing accounts payable/receivable.
    • Support timely submission and payment of employee reimbursements.
    • Support managing equipment inventory, including staff laptops and equipment.
    • Maintain subscription accounts and support vendor relationships.
    • Provide specific support on projects as assigned.
  • Human Resources
    • Assist in recruitment, scheduling, and candidate screening.
    • Support employee and contractor on-boarding and off-boarding.
    • Help organize and maintain personnel files.
    • Support the coordination of staff training and development programs.
  • Communications and Development
    • Support partner engagement and stewardship.
    • Salesforce Management and troubleshooting, including logging income in Salesforce and appropriate record keeping.
    • Documentation Management, including tax receipts for offline donations and documentation of major gifts.
    • Monitor income across platforms involving stocks, Paypal, matching gifts, etc.
  • Programs and Board
    • Coordinate board, donor, and staff site visits and retreats.
    • Plan and organize the Visiting Mentors Program, which provides expert workshops for programs in Turkiye.
  • Executive Support
    • Directly support the CEO with scheduling, correspondence, and other administrative tasks. This includes administrative support for Board management.
    • Assist in collecting and preparing correspondence, reports and meeting presentations.
    • Coordinate travel arrangements and itineraries for the CEO and CSO as needed.


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