Administrative Manager

4 days ago


Costa Mesa, California, United States Aquilogic, Inc. Full time

The Aquilogic, Inc. Office Manager role is a key position in our organization, responsible for ensuring the smooth operation of daily activities. This individual will be instrumental in managing administrative tasks, coordinating internal and external resources, and providing support on consulting projects as needed.

Responsibilities:

  • Implement and maintain procedures/office administrative systems
  • Order and stock office essentials/company hardware/groceries/materials
  • Liaise with IT consultant regarding office operations and open tickets
  • Organize company events
  • Manage personnel records and keep them up to date
  • Issue offer letters and manage the onboarding process
  • Administer benefits, including health, dental, and FSA/DCA
  • Organize induction and exit programs for new/leaving employees
  • Ensure compliance with State regulations and company policies
  • Ensure that health and safety policies are up to date

Requirements:

  • Bachelor's degree or equivalent experience, knowledge, and skills
  • At least two years administrative experience in a small business office environment
  • Experience in office-based role within the environmental/engineering consulting sector is strongly preferred
  • Excellent interpersonal and communications skills
  • Proactive approach to task management and problem solving
  • Reliability and discretion, particularly regarding confidential matters
  • Adaptability and ability to build relationships and negotiate effectively
  • Strong organizational and time management skills
  • Leadership skills and ability to meet deadlines
  • Budgeting skills and attention to detail

This is a full-time position based in our Orange County office. We offer a competitive salary, bonus, and benefits package, including an estimated annual salary of $70,000+, health and dental insurance, life insurance, FSA/DCA, 401(k) with company contributions, eight paid holidays in addition to PTO time, and flexible work hours.



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