Administrative Support Specialist

2 days ago

Costa Mesa, California, United States ZERO IMPACT ENERGY Full time
Job Title: Administrative Support Specialist

About Our Company:

Zero Impact Solutions is a forward-thinking organization committed to delivering innovative solutions. As an Administrative Support Specialist, you will play a critical role in ensuring the seamless operation of our office by providing administrative support, managing office resources, and facilitating communication between internal and external stakeholders.

Job Summary:

We are seeking a highly skilled and organized individual to join our team as an Administrative Support Specialist. The successful candidate will be responsible for assisting HR support, including new hire orientation, account creation, and other related tasks. Additionally, they will manage building operations, oversee the work of operations employees, and maintain office supplies.

Key Responsibilities:

  • Assist HR support inclusive of new hire orientation, account creation, etc.
  • Building Management, HVAC, Plumbing, Repairs, Finding and managing various contractors needed for the operation of company HQ
  • Assist in Scheduling, organizing, and managing general executive and director workload inclusive of helping with transportation, flights, accommodations, and services
  • Stocking all major supplies in the building inclusive of toiletries, kitchen supplies, cleaning supplies, etc
  • Organizing and spearheading filling and document management initiatives for the various groups in the organization, implementing office organization in the HQ.
  • Overseeing the work of all operations employees to ensure they work productively and meet deadlines and company standards
  • Answering telephone calls and emails from customers and clients and directing them to relevant staff
  • Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required including employee PCs and equipment.
  • Interviewing and training new office employees and organizing their daily workload.
  • Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
  • Reporting office progress to senior management and working with them to improve office operations and procedures
  • Additional duties as assigned

Requirements:

  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • Proven experience in an administrative role, office management, or related field.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
  • Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels.
  • Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines.
  • Attention to detail and accuracy in data entry, record-keeping, and document management.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Adaptability and flexibility to work in a fast-paced environment and handle multiple tasks simultaneously.

Benefits:

  • Competitive hourly rate: $23.00 - $27.00
  • Standard 8-hour shift Monday through Friday
  • In-person work location: Costa Mesa, CA 92626

Why Join Our Team?

  • A collaborative and dynamic work environment
  • Opportunities for career growth and development
  • A competitive compensation package

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