Event Planning Specialist

2 weeks ago


Charleston, West Virginia, United States New Realm Brewing Full time

Event Planning Specialist

Job Category: Food Service Requisition Number: SPECI001282

Position Overview

The Events Coordinator will play a pivotal role in managing numerous requests through various channels to secure our exclusive private dining spaces. Exceptional client interaction skills, a background in event sales, and practical experience in day-of event management are essential. We strive for excellence in all our endeavors while fostering a balanced work environment that encourages both productivity and enjoyment. This role includes access to a comprehensive benefits package, featuring medical, dental, and vision coverage.

A passion for local craft beer and a solid understanding of the industry is advantageous.

Key Responsibilities:

  • Collaborate closely with the General Manager and Restaurant Managers to organize and execute successful private events for diverse group sizes.
  • Maintain and oversee the Gather software database for event inquiries.
  • Respond promptly to new event inquiries.
  • Develop a comprehensive private event reservation system and pricing structure based on local market comparisons.
  • Coordinate with the Executive Chef to create Banquet Event Orders (BEOs) and design menus for large gatherings.
  • Manage not only private events but also large party reservations within the restaurant.
  • Clearly communicate details regarding deposits, fees, cancellations, and day-of policies.
  • Provide weekly reports on sales, deposits, and event calendars to the relevant departments.
  • Establish relationships with local businesses through targeted marketing efforts.
  • Foster connections to sustain and expand recurring tasting room programs (e.g., bocce ball, corn hole, paint nights, trivia).

Equal Employment Opportunity

New Realm Brewing Co. is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, New Realm Brewing Co. complies with applicable state and local laws governing nondiscrimination in employment in every location where the company operates.

Required Skills:

  • Customer Service: Advanced
  • Communication: Advanced

Preferred Skills:

  • Verbal Communication: Advanced
  • Dedication: Committed to tasks with loyalty and integrity
  • Flexibility: Motivated to excel when given the freedom to set personal schedules and objectives
  • Impactful Contribution: Driven to succeed by the ability to enhance project or organizational outcomes

Education:

Preferred: Associate's degree or higher.

Experience:

Required: 2-5 years of prior event coordination experience.

Preferred: 1-5 years of experience in restaurant management.



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