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Event Planning Specialist

2 months ago

Charleston, West Virginia, United States New Realm Brewing Full time

Event Planning Specialist

Job Category: Food Service Requisition Number: SPECI001282

Position Overview

The Event Planning Specialist will oversee the management of numerous requests to secure our exclusive private dining spaces. Exceptional client relationship abilities, a background in event sales, and practical experience in coordinating events are essential. We strive for excellence in all our endeavors while maintaining a balanced work environment that encourages both diligence and enjoyment. This role offers access to a comprehensive benefits package, including medical, dental, and vision coverage.

A passion for local craft beer and a solid understanding of the industry is advantageous.

Key Responsibilities:

  1. Collaborate closely with the General Manager and Restaurant Managers to successfully plan and execute private events for both small and large gatherings.
  2. Maintain and manage the Gather software database for event inquiries.
  3. Respond promptly to new event inquiries.
  4. Develop a comprehensive private event reservation process and fee structure based on local market standards.
  5. Work with the Executive Chef to create Banquet Event Orders (BEOs) and design menus for large groups.
  6. Oversee not only private events but also large parties within the restaurant.
  7. Communicate clearly and efficiently regarding deposits, fees, cancellations, and day-of policies.
  8. Provide weekly reports on sales, deposits, and event calendars to the relevant departments.
  9. Establish and nurture relationships with local businesses through targeted marketing efforts.
  10. Foster connections to enhance and expand recurring tasting room programs, such as bocce ball, corn hole, paint nights, and trivia events.

Qualifications:

Required Skills:

  • Customer Service: Advanced
  • Communication: Advanced

Preferred Skills:

  • Verbal Communication: Advanced
  • Dedication: Committed to tasks with loyalty and integrity
  • Flexibility: Motivated to excel when given the freedom to set personal schedules and objectives
  • Impact: Driven to succeed by contributing to project or organizational success

Education:

Preferred: Associate's degree or higher.

Experience:

Required: 2-5 years of previous experience as an event coordinator.

Preferred: 1-5 years of experience in restaurant management.