Human Resources Specialist
2 weeks ago
This position outlines the primary responsibilities and tasks associated with the role. The incumbent may be asked to undertake additional job-related activities beyond those specifically mentioned here.
The HR Operations Coordinator will facilitate the daily functions of the Human Resources division within a healthcare organization. The main emphasis will be on managing workflows and HRIS, overseeing benefits administration, handling leave requests, and ensuring adherence to healthcare regulations and labor laws. Furthermore, the HR Operations Coordinator will oversee the HR communication channels, addressing employee inquiries and directing specific questions to the relevant HR personnel. This role necessitates a proactive mindset towards ongoing process enhancements, ensuring the HR operations are both efficient and effective. The HR Operations Coordinator will also contribute significantly to HR initiatives such as employee wellness programs, diversity and inclusion strategies, and organizational development efforts. This role requires exceptional organizational capabilities, meticulous attention to detail, and the ability to juggle multiple priorities in a fast-paced healthcare setting.
Key Responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Workflow and HRIS Management:
- Oversee and maintain the Human Resources Information System (HRIS) to ensure data accuracy and integrity.
- Generate and analyze reports from the HRIS to aid in decision-making and compliance reporting.
- Continuously refine HR processes and workflows to boost efficiency and effectiveness.
- Process payroll modifications in HRIS and relay summaries to the Finance Department.
- Manage employee benefits programs, including health insurance, retirement plans, and other voluntary benefits.
- Assist employees with benefits enrollment and resolve any benefits-related inquiries or issues.
- Coordinate annual benefits open enrollment and communicate any changes to employees.
- Educate employees on benefits, support annual benefits renewal meetings, conduct audits, manage employee enrollment in/termination of benefits, and assist employees in resolving benefits questions and disputes.
- Oversee leave programs including FMLA, short-term disability, long-term disability, and other leave policies.
- Monitor leave usage and ensure compliance with federal, state, and local leave regulations.
- Assist employees with leave requests and ensure timely processing of leave documentation.
- Ensure adherence to federal, state, and local labor laws and healthcare regulations.
- Maintain accurate and up-to-date employee records, including personnel files, HRIS data, and compliance documentation.
- Assist with the preparation of reports and documentation for audits and inspections.
- Oversee maintenance of employee records in compliance with applicable laws.
- Monitor and manage the HR department's communication channels, ensuring timely responses to employee inquiries and concerns.
- Direct specific queries to appropriate HR team members as necessary and follow up to ensure resolution.
- Participate in the development and implementation of HR policies and procedures.
- Support HR initiatives such as employee wellness programs, diversity and inclusion efforts, and organizational development projects.
- Contribute to continuous improvement efforts within the HR department.
The qualifications listed below are representative of the knowledge, skills, and/or abilities required.
Education:
- High school diploma or equivalent (GED).
- Bachelor's degree in human resources, Business Administration, or a related field preferred.
- HR Certification is a strong advantage.
- Minimum of 3-5 years of HR experience.
- Experience in a healthcare setting is preferred but not mandatory.
- Proficient in HRIS and Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong written and verbal communication skills.
- Excellent organizational and time management abilities.
- Ability to handle sensitive and confidential information with discretion.
- Strong problem-solving and analytical skills.
- Ability to manage multiple tasks and prioritize effectively.
- Service-oriented approach and mindset.
- May require occasional travel to different facility locations.
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