Human Resources Administrative Support Specialist
1 week ago
Location: Ventura County Government Center, CA
Job Type: Full-Time Regular
Department: Health Care Agency (recruitment by CEO-HR)
Position Overview
The Office Assistant III - Confidential operates under general supervision, executing a variety of administrative tasks to support the Health Care Agency's Human Resources and Personnel Services. Responsibilities encompass public interaction, customer assistance, records management, document preparation, and data processing.
Ideal Candidate Profile
The successful candidate will have over three (3) years of experience in delivering customer service within a dynamic office setting, managing sensitive and confidential information. This role involves engaging with the public in a reception capacity while also handling detailed clerical and technical assignments.
Key Responsibilities
Responsibilities may include, but are not limited to:
- Welcoming visitors and managing phone communications, including responding to emails from the HR general inbox.
- Conducting background checks for new hires and volunteers, reviewing reports, and flagging concerns to management.
- Maintaining organized filing systems and processing documentation in the File Net system.
- Managing incoming mail and distributing it appropriately.
- Issuing identification badges for new and existing staff, including replacements for off-site personnel.
- Coordinating monthly Service Awards and managing new hire documentation.
- Updating and inputting data into the Ventura County Human Resources Payroll System (VCHRP).
- Scheduling appointments for new employees and processing leave of absence forms.
- Providing assistance with employee benefits inquiries during open enrollment periods.
- Gathering and organizing research data from various sources.
- Performing additional related duties as assigned.
Qualifications
Applicants should possess progressively responsible clerical experience that has equipped them with the necessary knowledge, skills, and abilities.
Special Requirements
- Proficiency in Microsoft Office applications, including Word and Excel.
- Strong written communication skills demonstrated through application materials.
Desirable Skills
- Familiarity with the Ventura County Human Resources Payroll System (VCHRP).
- Experience with design and presentation software such as Canva, PowerPoint, and Adobe Acrobat.
- Bilingual proficiency in Spanish.
Knowledge and Abilities
Comprehensive understanding of modern office practices, record maintenance systems, and effective public interaction techniques. Ability to maintain confidentiality, perform clerical tasks with precision, and foster cooperative working relationships.
Recruitment Process
Applications will be reviewed to ensure qualifications are met, and candidates may be invited to continue in the examination process based on their application materials.
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