Human Resources Administrative Support Specialist

1 week ago

Ventura, California, United States Ventura Full time
Salary: $69,546.99 Annually

Location: Ventura County Government Center, CA

Job Type: Full-Time Regular

Department: Health Care Agency (recruitment by CEO-HR)

Position Overview
The Office Assistant III - Confidential operates under general supervision, executing a range of clerical responsibilities to support the County Executive Office, Health Care Agency Human Resources, and Personnel Services. Duties may encompass public interaction, customer service, records management, document preparation, and data processing.

Ideal Candidate Profile
The preferred candidate will have over three (3) years of experience in delivering customer service within a dynamic office setting, adept at managing sensitive and confidential information. This role requires proficiency in clerical and technical tasks while engaging with the public in a reception environment.
Classification: Office Assistant III - Confidential

Key Responsibilities:
  • Welcomes visitors, answers phone inquiries, checks voice messages, and responds to emails from the Human Resources general inbox.
  • Conducts background checks for new hires and volunteers as part of the onboarding process, reviewing reports for any concerns.
  • Manages document filing within the File Net system.
  • Handles incoming mail and distributes it accordingly.
  • Issues identification badges for new hires and existing staff, including replacements for off-site personnel.
  • Coordinates and processes monthly Service Awards.
  • Assists with new hire documentation, ensuring all necessary forms are completed and collected.
  • Updates and maintains data in the Ventura County Human Resources Payroll System (VCHRP).
  • Schedules appointments for new employees.
  • Completes and submits leave of absence forms to payroll.
  • Addresses employee inquiries regarding benefits during open enrollment or directs them to the appropriate resources.
  • Gathers and organizes research data from various sources.
  • Performs additional related duties as assigned.

Qualifications:
Applicants should possess progressively responsible clerical experience, leading to the acquisition of the necessary knowledge, skills, and abilities. A minimum of three (3) years of office clerical experience, including public/customer interaction, is required.

Special Requirements:
  • Proficiency in Microsoft Office applications, particularly Word and Excel.
  • Strong written communication skills are essential.
Desired Skills:
  • Familiarity with the Ventura County Human Resources Payroll System (VCHRP).
  • Experience with design tools such as Canva, PowerPoint, Adobe Acrobat, and Survey Monkey.
  • Bilingual proficiency in Spanish is a plus.
Knowledge and Abilities:
Comprehensive understanding of modern office practices, record maintenance systems, and effective public contact techniques. Candidates should demonstrate the ability to maintain confidentiality, perform clerical tasks with precision, and establish cooperative working relationships.

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