Accounting and Administration Manager
1 week ago
Position Overview: The Accounting and Administration Manager is responsible for the strategic planning, organization, and supervision of daily operations within the financial division of the Office of the Chief Operating Officer (COO). This role includes overseeing accounting staff and ensuring effective fiscal management across various departments.
Key Responsibilities:
- Supervise the daily accounting and administrative functions for the Office of the COO.
- Lead and manage both professional and support accounting personnel in delivering in-house accounting services, including accounts payable, accounts receivable, payroll, and fixed asset management.
- Act as the primary liaison for all financial and business-related matters concerning the 21st Century Buildings initiative.
- Develop and manage the budget for the 21st Century Buildings Program, collaborating closely with Directors and senior leadership to prepare all budget documents annually.
- Oversee the procurement processes for goods and services related to 21st Century projects, ensuring timely processing of purchase requisitions and contracts.
- Provide technical and administrative guidance on budget preparation, accounting functions, and fiscal management.
- Establish, implement, and monitor financial practices and policies aimed at enhancing accounting and budgeting processes while ensuring compliance with relevant regulations.
- Conduct financial and statistical analyses to monitor costs and prepare standard and ad hoc financial reports.
- Manage vendor relationships and obligations to ensure smooth operations.
- Support Directors and senior leadership in developing accurate financial data for analysis and reporting.
- Collaborate with the Director of Operations to integrate financial and human capital data for comprehensive departmental assessments.
- Enhance organizational capacity by providing training and guidance on financial management.
- Offer supervision, mentoring, and professional development opportunities to team members, ensuring they remain informed of industry trends and best practices.
- Ensure compliance with equal employment and nondiscrimination policies, adhering to all relevant laws and standards.
Qualifications:
- Bachelor's degree in accounting, finance, business administration, or a related field; a Master's degree is preferred.
- A minimum of five years of professional experience in budgeting and accounting, including supervisory roles, preferably in an educational or university environment.
- Comprehensive knowledge of budgeting, accounting principles, and financial management practices.
- Proficiency in financial management software such as Oracle and Microsoft Office Suite (Excel, Access).
- Strong interpersonal, verbal, and written communication skills, with the ability to negotiate and present effectively.
- Ability to analyze and direct budget and accounting operations.
- Capacity to interpret and apply governmental policies and regulations.
- Proven ability to build effective working relationships with stakeholders at all levels.
- Experience in training and supervising accounting and administrative staff.
Employment Type: Full-time
Additional Information: This position is eligible for benefits. For more details regarding available options, please refer to the relevant union information.
Equal Opportunity Statement: Baltimore City Public Schools is committed to fostering an inclusive environment and does not discriminate based on any protected attributes. For more information, please refer to the full nondiscrimination notice.
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