Deputy Chief of Administration

4 days ago

Baltimore, Maryland, United States Mayor and City Council of Baltimore Full time
About the Position

The Deputy Chief of Administration for the Fleet Management Division plays a crucial role in leading a team of approximately 187 and has direct oversight of administrative strategy and large-scale, critical projects within the Fleet Management Division.

The incumbent reports directly to the Chief of the Department of General Services (DGS) Fleet Division and is responsible for managing the current Key Performance Indicators (KPIs) and/or developing new ones to be tracked, reported on, and utilized for day-to-day decision making across various verticals within the Fleet Management Division.

About the Department of General Services

The Department of General Services provides support services to other City agencies and has an annual budget of approximately $100M, comprised of four divisions: Administration, Fleet Management, Facilities Management, Capital Projects, & Energy Division(s).

The Department is committed to providing healthy work environments and safe, reliable vehicles for City employees.

About Fleet Management Division

The Fleet Management Division supports customer agencies in delivering vital city services by providing reliable access to vehicles, equipment, and service facilities.

The division is responsible for administering a fleet of over 5,600 pieces of motorized equipment used by 29 city agencies and entities.

Additional services provided by the Division include:

  • Administration and management of the City's fueling systems;
  • Management of fuel storage tanks on City property;
  • Purchasing vehicles for City agencies;
  • Retiring vehicles no longer used;
  • Maintaining a large parts inventory;
  • Processing tag and title work;
  • Coordinating training of agency vehicle operators.
Key Responsibilities

The Deputy Chief of Administration will be responsible for:

  • Lead the creation, oversight, and management of a $46 million budget and associated performance measures;
  • Management and supervision of the City's Master Lease program, facilitating the procurement of $35 million in vehicles and equipment;
  • Leadership in special projects and initiatives, serving on 24-hour call for emergencies;
  • Management of the Fleet Stat program to improve operational efficiency;
  • Lead efforts to transition to a more sustainable Fleet, ensuring compliance with Zero-emission legislation;
  • Management of the City's fuel tanks and fuel management systems;
  • Direct supervision of a diverse team within the Fleet Division.
Candidate Attributes and Abilities

The ideal candidate will possess:

  • Knowledge of public and business administration principles;
  • Ability to analyze and present information effectively;
  • Knowledge of accounting, budgeting, and fiscal controls;
  • Ability to identify problems and recommend solutions;
  • Ability to interpret laws, regulations, and standards;
  • Ability to prepare and present clear reports and recommendations;
  • Ability to coordinate activities across organizational units;
  • Ability to lead and direct the work of others;
  • Strong communication skills and ability to build relationships;
  • Education and Experience Minimum Requirements: A Bachelor's degree from an accredited college or university and seven (7) years of experience in administrative or professional work, two (2) years of which must have included supervision or project management;
  • Preferred Requirements: Minimum of five (5) years of senior management experience in Fleet management;
  • Ideal Candidate: Strong knowledge of Fleet Management, Strong leadership skills and ability to foster employee engagement, Resourceful communicator who builds meaningful relationships, Extensive knowledge of troubleshooting and complex analysis, Ability to manage priorities and make sound recommendations, Strong negotiation skills and ability to influence outcomes.

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