Project Coordinator

11 hours ago

Arlington, Virginia, United States ROCS Grad Staffing Full time
Project Assistant Job Description

We are seeking a highly organized and detail-oriented Project Assistant to support our health and disability contracts and business operations. As a key member of our team, you will play a crucial role in ensuring the smooth execution of projects and providing exceptional support to our clients and stakeholders.

Key Responsibilities:
  • Provide administrative support to project teams, including coordinating meetings, managing communications, and maintaining detailed contact lists.
  • Develop and distribute clear and concise communications materials, such as newsletters, memos, and announcements.
  • Manage the distribution of internal and external communications, ensuring timely delivery to the appropriate parties.
  • Coordinate and host virtual webinars and teleconferences, ensuring seamless execution and troubleshooting technical issues as needed.
  • Provide onsite support for in-person meetings, including room setup, technical assistance, and materials distribution.
  • Take detailed notes during meetings and draft comprehensive summary reports or minutes, highlighting key takeaways and action items.
  • Assist team members and clients with accessing secure systems by managing passwords and troubleshooting access issues.
  • Maintain and regularly update an online library of project-related documents, ensuring all materials are current and organized for easy access.
  • Coordinate and manage travel arrangements for team members, including booking transportation, lodging, and ensuring compliance with travel policies.
  • Organize and maintain electronic files on the shared drive, ensuring documents are filed appropriately and accessible to the team.
  • Provide general administrative support, including formatting, proofreading, and finalizing deliverables such as reports, presentations, and proposals.
Requirements:
  • 1-3 years of relevant work experience in an administrative or project support role.
  • Mastery of Microsoft Word, PowerPoint, and Excel, with the ability to create polished and professional documents and presentations.
  • Familiarity with Zoom, Teams, and other virtual meeting platforms, including the ability to troubleshoot common technical issues.
  • Strong organizational skills, with the ability to collect, organize, analyze, and disseminate information effectively, maintaining high attention to detail and accuracy.
  • Excellent written and verbal communication skills, with the ability to convey complex information clearly and concisely.
  • Strong time management and multitasking abilities, with the capability to prioritize tasks across multiple projects and meet deadlines.
  • Ability to work independently while also contributing as a valuable team player.
  • A customer-friendly attitude, with the ability to interact professionally with clients and stakeholders.

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