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Senior Executive Administrator

2 months ago

Arlington, Virginia, United States QinetiQ Full time

Company Overview

QinetiQ US is a premier organization comprised of skilled professionals dedicated to advancing cutting-edge technology and products in robotic and autonomous systems, ground, soldier, and maritime solutions across more than 50 global locations. Our efforts significantly contribute to pioneering research in sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

Our specialized teams in defense, aerospace, security, and related sectors collaborate to explore innovative strategies for safeguarding the American Warfighter, Security Forces, and Allies. Being part of QinetiQ US means playing a vital role in ensuring the safety and security of our global community. In partnership with our clients, we strive to save lives, mitigate societal risks, and uphold the essential global infrastructure.

Why Choose QinetiQ US?

If you possess the determination to tackle a diverse array of intricate challenges, you will thrive in a distinctive work environment where innovative teams merge various perspectives, disciplines, and technologies to uncover new solutions to complex issues. In our inclusive and diverse workplace, you can be genuine, feel appreciated, and realize your full potential. QinetiQ US is committed to providing workplace flexibility, prioritizing the health and well-being of you and your family, and offering opportunities to work with a meaningful purpose.

Position Overview

QinetiQ US is seeking a highly skilled Executive Assistant to provide comprehensive support to senior Department of Defense (DoD) leadership within the Office of the Secretary of Defense at the Deputy Assistant Secretary of Defense (DASD) level. The selected candidate will directly assist high-ranking Federal Government Senior Executives and engage with DoD Flag/General Officers and their support teams. This role requires exercising independent judgment and discretion, including the authority to manage the principal's schedule based on established guidelines and protocols.

Key Responsibilities

  • Develop and enhance multiple standard operating procedures, processes, and templates based on expertise and independent evaluations, which are critical to daily operations and strategic engagement plans.
  • Act as the primary liaison with senior DoD leadership to interpret proposed policies and operational practices, providing expert recommendations to the DASD(P) and other senior officials.
  • Create and manage tools such as Excel spreadsheets and databases to compile, track, summarize, and report on various documents and projects.
  • Ensure adherence to established guidelines and provide timely feedback and status updates as needed.
  • Initiate and manage special projects as required.
  • Collaborate with military assistants, Chiefs of Staff, and other personnel to guide daily operations and contribute to strategic planning.
  • Facilitate communication with the Secretary of Defense, OSD Protocol, and other agencies to ensure effective business operations.
  • Maintain compliance with deadlines and ensure timely execution of tasks.
  • Serve as a subject matter expert in Joint Travel Regulations (JTR) and coordinate travel arrangements for DASD(P) activities.
  • Manage complex calendars and schedules, resolving conflicts and orchestrating necessary changes.
  • Plan and confirm logistical support for meetings, including transportation and security arrangements.
  • Prepare daily briefings with pertinent information for upcoming activities and maintain organized documentation.
  • Oversee office administrative functions, including security administration and scheduling office events.

Required Qualifications

  • A minimum of three (3) years of relevant experience.
  • Extensive experience with the Defense Travel System (DTS) for both CONUS and OCONUS travel.
  • Proven experience in a DoD correspondence environment.
  • Familiarity with task or correspondence management systems.
  • Active TS/SCI clearance is required.

Preferred Qualifications

  • A Bachelor's degree from an accredited institution is preferred; however, specialized experience may substitute for educational requirements.
  • Experience providing executive-level administrative support to high-ranking Federal Government officials is highly desirable.

Company EEO Statement

QinetiQ US is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.