Office Operations Coordinator

2 weeks ago

Medford, Oregon, United States U.S. Department of the Interior Full time

Agency Clarification

This position is available to all U.S. Citizens, Status Candidates, and Non-Competitive Authority Eligibles.

Key Responsibilities

The Office Operations Coordinator is tasked with a comprehensive array of administrative functions, alongside both standardized and non-standardized clerical duties. This role operates autonomously and serves as the primary liaison for designated technical responsibilities, which encompass correspondence management, organizational tasks, record keeping, financial oversight, tracking, and database administration. The incumbent is expected to independently address and resolve technical challenges. Additional areas of administrative support may involve mail handling, public engagement, contract preparation assistance, and general office operations.

Employment Conditions

  • U.S. Citizenship is mandatory.
  • A background investigation may be required.
  • Compliance with the Selective Service Registration Act is necessary for male applicants.
  • Submission of a resume and supporting documentation is required prior to the closing of this announcement.
  • Active real estate licenses or interests in firms with stakes in Federal Lands are not permitted.
  • New employees or supervisors within the Federal government must complete a one-year probationary period.
  • Participation in the Direct Deposit Electronic Funds Transfer Program is mandatory for the selected candidate.
  • Status applicants must fulfill time-in-grade requirements.
  • Occasional overnight travel may be necessary, and eligibility for a government charge card for travel purposes is required.
  • Adherence to all instructions is crucial; errors or omissions may impact your evaluation.

Qualifications

To qualify, candidates must meet the experience and/or educational criteria outlined below. Your resume must clearly articulate your relevant experience. If qualifying through education, unofficial transcripts must accompany your application.

Minimum Qualifications: To be considered minimally qualified for this role, candidates must demonstrate the required specialized experience and/or education relevant to the grade level for which they are applying.

Specialized Experience for GS-05: One (1) year of specialized experience comparable to the GS-04 grade level in the Federal service (obtained in either the private or public sectors) performing at least two of the following: (1) Processing recurring or standardized transactions in an automated system; (2) Maintaining documents and files; and (3) Providing assistance on procedural matters.
OR
Education for GS-05: Completion of four years of education beyond high school in any field for which high school graduation or equivalent is the normal prerequisite. This education must be obtained from an accredited institution.
OR
Combination of Education/Experience for GS-05: Completion of education exceeding the first 60 semester hours (beyond the second year) is creditable toward meeting the specialized experience requirement, combined with relevant experience as defined above.

Specialized Experience for GS-06: One (1) year of specialized experience comparable to the GS-05 grade level in the Federal service, performing at least three of the following: (1) Procuring and distributing supplies, services, and equipment; (2) Utilizing computer programs for data management; (3) Maintaining filing systems; and (4) Consolidating information into summaries or reports.

Specialized Experience for GS-07: One (1) year of specialized experience comparable to the GS-06 grade level in the Federal service, performing at least four of the following: (1) Assisting with budget development; (2) Monitoring obligations and expenditures; (3) Procuring and distributing supplies; (4) Utilizing computer programs for data management; and (5) Reviewing data for consolidation into reports.

Time-in-Grade Requirements: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible.

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

Volunteer Experience: Experience includes both paid and unpaid work, including volunteer roles through National Service programs and other organizations. All qualifying experience will be credited.

A thorough review of your resume and supporting documentation will be conducted to assess your qualifications for this position.

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