Administrative Coordinator II
1 week ago
We are seeking a highly organized and proactive Administrative Coordinator II to join our Engineering team at the Port of Portland. As a key member of our team, you will provide administrative support to the Engineering Director and other engineering staff, ensuring the smooth running of day-to-day operations.
Key Responsibilities- Prepare correspondence, manage schedules, and coordinate meetings
- Assist with meeting preparation and documentation, maintaining both electronic and paper records to ensure accuracy and easy access
- Provide backup support to other administrative staff within the department, including Construction Coordinators, and help maintain and update standard operating procedures
- Set up, organize, and maintain Engineering documents and files using SharePoint, Teams, shared drives, or other methods, ensuring compliance with records requirements
- Schedule meetings, respond to requests, identify scheduling needs, and collaborate with others to resolve conflicts
- Plan department events, including selecting venues, processing purchase orders, arranging food and materials, and ensuring compliance with contract and procurement rules
- Manage contracts and process change orders, coordinating with Contracts and Procurement to track and monitor contracts
- Set up and maintain the project filing system, review project change orders, and ensure proper contract updates
- Process purchase orders and change orders, ensuring compliance with department processes
- A high school diploma or GED is required
- An Associate's degree in Business or Construction Technology is preferred
- At least one (1) year experience providing administrative support
- OR Any combination of education and experience that demonstrates the ability to perform the job duties
The Port of Portland is dedicated to innovation and excellence in all areas of our work. Our Engineering Department plays a vital role in the development and maintenance of our state-of-the-art airport and port facilities, ensuring that we remain leaders in technology, infrastructure, and service.
We are committed to fostering strong connections while also providing the balance you need to thrive both professionally and personally. We believe in using our power and influence to pull down barriers, unlock new opportunities, and ensure more people share in our region's success.
We are proud to be an Equal Opportunity Employer and are committed to maintaining and improving a work environment that extends equal opportunity to all individuals, regardless of their race, color, sex, age, religion, national origin, marital status, veteran status, disability, or sexual orientation.
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