Global Security Operations Administrative Coordinator
2 weeks ago
Company Overview
At Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing the security of the United States through innovative solutions. Our team comprises some of the brightest minds in the field, working collaboratively to address significant challenges and contribute to a safer world.
We value diversity and inclusivity, recognizing that a variety of perspectives and experiences fosters creativity and innovation. Our commitment to an equitable workforce is essential to achieving our mission.
Compensation Details:
Hourly Rate: $43.67
Please note that this pay range serves as a general guideline, with various factors influencing starting salaries, including education, experience, and market conditions.
Position Overview
We are seeking an Administrative Specialist IV to provide support to the Global Security Operations Team. This role involves managing a variety of complex administrative tasks with minimal supervision, often coordinating activities across multiple teams in a fast-paced environment. Frequent interaction with high-level personnel, both internal and external, is expected.
Key Responsibilities:
- Act as a representative for management in administrative matters, responding to inquiries and coordinating activities.
- Oversee intricate calendar management, prioritizing scheduling needs and coordinating meetings with multiple participants.
- Organize and facilitate both on-site and off-site meetings, including the management of security clearances and information dissemination.
- Coordinate travel arrangements, including local and international itineraries, and manage travel approvals and expense reports.
- Compile and manage complex data for reports and presentations, ensuring accuracy and confidentiality.
- Interpret and apply institutional policies and procedures related to administrative functions.
- Maintain tracking systems and databases for administrative and operational activities.
- Handle classified materials with care, ensuring compliance with relevant regulations.
- Provide backup support for the Classified Administrative Assistant as needed.
- Perform additional duties as assigned.
Qualifications:
- Ability to obtain and maintain U.S. DOE L or Q-level security clearance.
- Extensive experience in administrative roles, with strong skills in keyboarding, editing, and proofreading.
- Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities in a dynamic environment.
- Strong customer service and communication skills, capable of interacting effectively with diverse teams.
- Familiarity with security principles and regulatory requirements related to classified information.
- Knowledge of handling sensitive documents and administrative controls.
- Proficient problem-solving skills, with the ability to recommend solutions to complex issues.
- Self-motivated and adaptable, with a high degree of discretion in handling sensitive information.
- Advanced proficiency in Microsoft Office Suite and other relevant software.
- Experience working collaboratively in team settings as well as independently.
Preferred Qualifications:
- Experience with institutional business processes for hosting visits and events.
- Familiarity with LLNL business applications.
- Understanding of classified matter protection policies.
- Experience in arranging travel logistics.
Additional Information:
This position requires a Department of Energy (DOE) Q-level clearance. Selected candidates will undergo a background investigation to assess eligibility for access to classified information. All cleared employees are subject to random drug testing.
Lawrence Livermore National Laboratory is an equal opportunity employer, committed to a work environment free of discrimination and harassment. We encourage all qualified applicants to apply.
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