Executive Assistant

4 days ago

Denver, Colorado, United States City and County of Denver Full time
About Our Job
The City and County of Denver is seeking a highly skilled and organized Executive Assistant to support the Investigative Support Division. This position will provide administrative support to the command staff and the Executive Director of Safety. The Investigative Support Division encompasses the Vice/Drug Bureau, Gang Bureau, Special Operations, and Special Investigations.

Our Mission
The Denver Police Department, in partnership with the community, will endeavor to achieve our mission by: Creating powerful crime prevention and reduction strategies; structuring the organization to promote professional, creative, well-trained, ethical, and accountable employees; and utilizing the most modern and effective practices and methods.

Responsibilities
The ideal candidate will have the following responsibilities:

• Answering phone calls daily, providing information to customers and departments; screens telephone calls, transfers calls, takes messages, and the timely return of telephone calls as necessary;
• Takes on added responsibilities when requested, completes multiple work assignments on time, learns new skills to enhance own work, and teaches others;
• Develops short documents to summarize non-technical information and prepares correspondence in response to inquiries for information;
• Communicates with representatives of various city agencies, community/business groups, the public, an/or other stakeholders regarding issues/concerns of major significance and chairs and/or participates on task forces in order to support multi-level management;
• Organizes, monitors, prepares, tracks, updates, and compiles complex internal and external documents and data; organizes and maintains information; keeps advised of the current status of any relevant work of the Investigative Support Division and the Commander's Office, and anticipates the Commander's needs by gathering records, reports, correspondence, statistics, or other specific types of information;
• Maintains calendars, arranges and coordinates appointments, meetings, and conferences, and contacts the appropriate individuals as needed;
• Briefs the Commander on subject matter for upcoming meetings or events;
• Creates and prepares spreadsheets that assist with documentation; recommends policies or practices within the scope of responsibility; assist with establishing office procedures and methods using standard systems; explains and defends office policies and procedures to a variety of internal and external customers; maintains, edits, and reviews policies and procedures for grammatical structure and consistency;
• Maintains office inventory and coordinate the weekly purchase of supply requests including general office supplies and paper. Process special supply requests as approved by the Investigative Support Division. Coordinate the specialized ordering of forms, and annual purchases of supplies;
• Collect and dissimilate the inter-departmental mail to all appropriate units throughout the Investigative Support Division.

Requirements
The ideal candidate will have the following qualifications:

• Proficiency with MS Excel, Word, Outlook, PowerPoint;
• Extremely high level of integrity;
• Previous experience crafting PowerPoint presentations for Executive Staff;
• Great organization skills;
• Written and oral communication skills;

Minimum Requirements
The minimum requirements for this position are:

• Graduation from high school or the possession of a GED, HiSET or TASC Certificate;
• Three (3) years of clerical or office support work experience that includes two years of specialized/technical experience;
• Education/Experience Equivalency: Additional appropriate education may be substituted for the minimum experience requirements;
• License/Certifications: None

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