Executive Assistant

4 days ago

Denver, Colorado, United States Oak View Group Full time
Office Manager/Receptionist

This is a dynamic and innovative role based in the Denver office, ideal for a skilled professional who thrives in a fast-paced environment. The successful candidate will be responsible for managing multiple priorities with grace and professionalism, facilitating smooth operations of the office environment, and ensuring effective communication both internally and externally.

This role will participate in a variety of responsible and complex administrative, secretarial, and clerical duties, including managing executive schedules, handling expense reimbursement, and serving as the primary point of contact for internal and external matters pertaining to the executive team.

Key Responsibilities:

  • Manage and maintain executive schedules, including scheduling meetings, coordinating travel arrangements, and organizing daily calendars to ensure optimal organization and time management.
  • Handle expense reimbursement for executive travel using the Concur expense software program.
  • Serve as the primary point of contact for internal and external matters pertaining to the executive team, ensuring smooth and effective communication channels at all times.
  • Perform office management functions, including ordering supplies, communicating with building management, and maintaining contact lists.
  • Assist with organizing corporate events, from planning stages through execution, ensuring events align with corporate culture and objectives.
  • Support executive-level meetings and engagements, including preparing agendas, organizing briefing materials, and ensuring follow-up on action items to drive efficiency and effectiveness at the highest levels of the company.
  • Manage email correspondence with a high degree of professionalism and efficiency, ensuring timely responses and follow-ups, acting as a filter to prioritize critical emails and manage the flow of information.
  • Must possess exceptional writing skills, capable of crafting clear, concise, and professional emails, reports, and documents.
  • Contribute to team efforts by accomplishing related results as needed, fostering a culture of collaboration, support, and mutual respect within the workplace.

Qualifications:

  • 2-4+ years of experience in an executive assistant/office manager role.
  • Experience in communications and marketing and/or live entertainment/sports/hospitality is a plus.
  • Bachelor's degree preferred.
  • Oral and written communication skills, solid technology skills essential, such as text communications.
  • Flexible team player to accomplish what it takes to get the job done.
  • Intermediate to Advanced computer skills including Outlook, Word, PowerPoint, and Excel.
  • Familiarity with the Concur Travel and Expense platform.
  • Ability to work in a fast-paced environment and work under pressure.
  • Professional attitude and the ability to be resourceful; no task too big or too small mindset.
  • Outstanding organization skills.
  • Strong time management and multi-tasking skills supporting multiple time zones.

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