HR and Office Management Specialist
2 weeks ago
We are looking for a Human Resources and Administrative Coordinator to join our team.
The Human Resources and Administrative Coordinator plays a vital role in facilitating various HR and administrative functions. This position is essential for managing the daily operations of the HR department, which includes recruitment, payroll management, benefits administration, and the enforcement of organizational policies.
Key Responsibilities
Human Resources Duties
- Monitor and document compliance with required training and certifications.
- Guide the performance review process, equipping supervisors and employees with necessary tools and training.
- Oversee the onboarding process for new employees, ensuring a smooth transition into the company.
- Manage the HR Information System (HRIS), ensuring accurate and confidential personnel data management.
- Assist in recruiting qualified candidates by collaborating with department managers to identify necessary skills.
- Conduct background checks and verify employee eligibility.
- Administer HR programs related to compensation, benefits, and employee performance.
- Respond to employment-related inquiries and maintain compliance with employment laws.
- Stay updated on HR trends and best practices.
- Conduct audits of HR files to ensure proper documentation.
- Support payroll processing and address employee inquiries regarding payroll matters.
- Act as a liaison with external benefits providers.
- Coordinate special events such as employee recognition and benefits enrollment.
- Maintain confidential employee files and documentation.
- Assist with office supply procurement and management.
- Participate in projects aimed at improving HR processes.
- Handle general inquiries and manage the company’s main phone line.
General Affairs Responsibilities
- Ensure workplace safety and health compliance.
- Manage office inventory and order supplies as needed.
- Oversee company vehicle maintenance and related paperwork.
- Administer company insurance policies and assist with audits.
- Support expatriate employees with relocation processes.
- Manage office mail distribution.
Additional Responsibilities
- Continuously seek improvements in work processes.
- Perform miscellaneous duties as assigned by the HR/GA Manager.
- Adhere to company policies and maintain a clean working environment.
Qualifications
- Bachelor's degree in business or a related field preferred; or equivalent experience in HR.
- Valid driver's license.
- Occasional travel may be required.
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