Construction Office Administrative Professional

18 hours ago


Elgin, Illinois, United States Smart Corporation, Inc. Full time
About Our Company

Smart Corporation, Inc. is a premier provider of superior painting and construction services. Our mission is to consistently improve the quality of our work and add value for our clients through innovation, foresight, and consistent performance.

Core Values:

  • Profit
  • Relationships
  • Integrity
  • Dedication
  • Innovation
  • Family

About the Job:

We are seeking a highly motivated and organized individual to support our multifamily and commercial departments as a Project Coordinator. This role will involve organizing and managing subcontractor project activities and records to ensure seamless project execution.

Your Key Responsibilities Will Include:

  1. Subcontractor Management: Prepare and distribute subcontractor packets, retrieve executed documents, and manage certificates of insurance and W-9s.
  2. Administrative Tasks: Perform typing, filing, emailing, and scanning documents, and assist with coordinating onsite field equipment and subcontractor agreements.
  3. Project Coordination: Schedule and participate in project meetings, provide up-to-date project feedback, and prepare project safety books and close-outs.
  4. Financial Management: Timely gather, calculate, and submit subcontractor-certified payrolls into external web portals.
  5. Office Support: Provide backup support to the estimating department, collaborate with the office team, and perform other duties as assigned.

You Will Be a Great Fit for This Role If You:

  • Are a reliable, motivated, organized, and detail-oriented individual with excellent communication and follow-up skills.
  • Can work independently to meet deadlines with minimal supervision.
  • Have a quick study style to become familiar with various projects and timelines.
  • Possess working knowledge of Microsoft Office, Excel, and Google Suite.
  • Have a minimum of a year exp. in a busy construction office setting.
  • Are proficient in math skills.
  • Speak bilingual Spanish.

Our Company Offers:

  • A competitive salary of $52,000 - $72,000 per year, based on experience.
  • Group health, dental, vision, voluntary AD&D, 401K, PTO, and paid holidays.
  • Reliable transportation, a valid and unrestricted driver's license, and a background check are required.


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