Assistant County Clerk

2 weeks ago


Lansing, Michigan, United States Ingham County, MI Full time
Job Title: Vital Records Administrator

Location: Ingham County, MI

Job Type: Full Time

Department: County Clerk/Mason

Salary: $44,929.77 Annually

Position Overview

The Vital Records Administrator, under the guidance of the County Clerk, plays a crucial role in the management and processing of essential records such as birth and death certificates, marriage licenses, and other vital documents. This position requires providing assistance to the public through various communication channels, including in-person interactions, phone inquiries, and electronic correspondence. The administrator is also tasked with managing complex requests that necessitate thorough research and adherence to applicable regulations.

Key Responsibilities
  • Manage requests for vital records efficiently
  • Deliver exceptional customer service
  • Evaluate and process concealed weapon license applications
  • Issue marriage licenses
  • Oversee notary applications and military discharge documentation
  • Process birth and death certificates
  • Support election-related activities, including ballot preparation
  • Compile reports for governmental entities
  • Digitize and organize physical records
  • Conduct financial reconciliations
  • Provide administrative support as needed
  • Maintain confidentiality and privacy standards
  • Utilize software for effective record management
  • Assist in training new Deputy Clerks
Additional Duties:
  • Perform other assigned tasks
  • Uphold confidentiality protocols
  • Respond to duties during public health emergencies
  • Meet deadlines while managing multiple tasks
  • Ensure high standards of customer service
Qualifications

Education: Bachelor's Degree required
Experience: At least two years of experience in a Deputy Clerk role
Other Requirements: Must be eligible for commissioning as a Notary Public

Working Conditions:

Environment: Indoor setting with stable conditions

Physical Requirements:
  • Capability to perform various physical tasks
  • Close visual acuity and effective communication skills
  • Proficiency in operating a PC/laptop
  • Ability to manage varying levels of stress
Benefits: Ingham County provides a comprehensive benefits package

This position is benefited and subject to the County Clerk/Mason CBA.

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