Senior Circuit Court Clerk
1 week ago
Location: Lansing, MI
Job Type: Term Limited
Department: Circuit Court
Bargaining Unit: UAW
Overview
Under the guidance of the Clerical Services Supervisor, the Senior Deputy Circuit Court Clerk undertakes advanced responsibilities within the Circuit Court. This role encompasses serving as the courtroom clerk, which includes the preparation of legal documents such as orders and notices, as well as managing jury processes. The position demands efficient handling of urgent court matters and ensuring the proper management of case files and court records.
Key Responsibilities
1. Execute all duties of a Deputy Circuit Court Clerk as necessary.
2. Act as courtroom clerk during various court proceedings, including arraignments and jury selections, ensuring accurate recording of court actions and timely dissemination of information to relevant parties.
3. Handle complex office functions, including data entry and error resolution, while coordinating urgent matters to facilitate prompt court actions.
4. Maintain effective communication with various stakeholders, including law enforcement and legal offices, while providing assistance at public counters and through other communication channels.
5. Evaluate requests for judgment liens and writs of garnishment, ensuring compliance with legal standards.
6. Prepare and transmit necessary documentation to the Michigan Secretary of State as required.
7. Manage case transfers and maintain accurate records for seamless court operations.
8. Conduct thorough record searches and ensure the accuracy of criminal history data transmitted to appropriate entities.
9. Upon authorization, prepare and issue certified copies of court records.
10. Monitor case progression to adhere to established guidelines and provide statistical reports as needed.
11. Schedule judicial hearings and provide case updates to the court.
12. Train new staff on court procedures and maintain updated training materials.
13. Support specialty court programs by reviewing cases and preparing necessary documentation.
14. Manage bond-related duties, including processing and maintaining accurate bond information.
15. Perform general office tasks such as filing, copying, and managing correspondence.
Qualifications
Education: An Associate's Degree in paralegal studies, legal studies, criminal justice, or a related field is required.
Experience: A minimum of three years of relevant experience in a court, law firm, or similar environment is necessary.
Other Requirements: Must be eligible to be commissioned as a Notary Public.
Working Conditions: This position operates in an indoor environment with exposure to individuals in crisis. Physical requirements include the ability to perform various movements and tasks related to office functions.
Additional Information: This position is subject to the UAW GROUP CBA and offers a comprehensive benefits package.
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