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Assistant County Registrar

2 months ago

Lansing, Michigan, United States Ingham County, MI Full time
Job Title: Assistant County Registrar

Location: Ingham County, MI

Job Type: Full Time

Department: County Clerk/Mason

Salary: $44,929.77 Annually

Position Overview

Under the guidance of the County Clerk, the Assistant County Registrar plays a vital role in the management and preservation of essential records such as birth certificates, death certificates, marriage licenses, and more. This position requires direct interaction with the public, providing assistance through various channels and ensuring the accurate issuance of certified documents. The Assistant County Registrar also addresses intricate inquiries that necessitate thorough research and adherence to applicable regulations.

Key Responsibilities
  • Manage requests for vital records
  • Deliver customer support
  • Evaluate and process concealed weapon license applications
  • Issue marriage licenses
  • Oversee notary applications and military discharge documentation
  • Process birth and death certificates
  • Assist with election-related preparations
  • Compile reports for governmental entities
  • Digitize and organize physical records
  • Conduct financial reconciliations
  • Provide administrative support
  • Maintain confidentiality and privacy standards
  • Utilize software for record management
  • Support the training of new Deputy Clerks
Additional Duties:
  • Carry out other assigned responsibilities
  • Uphold confidentiality standards
  • Manage responsibilities during public health emergencies
  • Meet deadlines and handle multiple tasks
  • Ensure exceptional customer service
Qualifications

Education: Bachelor's Degree required
Experience: Minimum of two years' experience in a Deputy Clerk role
Other Requirements: Must be eligible for commissioning as a Notary Public

Working Conditions:

Environment: Indoor setting with no exposure to extreme conditions

Physical Requirements:
  • Ability to perform various physical tasks
  • Close visual acuity and effective communication skills required
  • Proficiency in operating a PC/laptop
  • Capability to manage varying levels of stress
Benefits: Ingham County offers a comprehensive benefits package

This position is benefited and subject to the County Clerk/Mason CBA.