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Assistant County Clerk

2 months ago

Lansing, Michigan, United States Ingham County, MI Full time
Job Title: Vital Records Administrator

Location: Ingham County, MI

Job Type: Full Time

Department: County Clerk/Mason

Salary: $44,929.77 Annually

Position Overview

The Vital Records Administrator operates under the guidance of the County Clerk, tasked with the management and preservation of essential records such as birth and death certificates, marriage licenses, and more. This position involves direct interaction with the public, providing assistance through various channels, including in-person consultations and electronic communications. The role also encompasses the handling of intricate requests that necessitate thorough research and adherence to applicable regulations.

Key Responsibilities
  • Manage requests for vital records
  • Deliver customer support and assistance
  • Evaluate and process concealed weapon license applications
  • Issue marriage licenses
  • Oversee notary applications and military discharge documentation
  • Process birth and death certificates
  • Support ballot preparation and election-related activities
  • Compile reports for governmental entities
  • Digitize and organize physical records
  • Conduct financial reconciliations
  • Provide administrative support
  • Maintain confidentiality and privacy standards
  • Utilize software applications for record management
  • Assist in onboarding new Deputy Clerks
Additional Duties:
  • Perform other assigned tasks
  • Uphold confidentiality standards
  • Manage responsibilities during public health emergencies
  • Meet deadlines and manage multiple tasks
  • Exhibit excellent customer service skills
Qualifications

Education: Bachelor's Degree required
Experience: Minimum of two years' experience in a Deputy Clerk role
Other Requirements: Must be eligible for commissioning as a Notary Public

Working Conditions:

Environment: Indoor setting with no exposure to extreme conditions

Physical Requirements:
  • Capability to perform various physical tasks
  • Close visual acuity and effective communication skills required
  • Ability to operate a PC/laptop
  • Capacity to manage varying levels of stress
Benefits: Ingham County provides a comprehensive benefits package

This position is benefited and governed by the County Clerk/Mason Collective Bargaining Agreement.