Administrative Coordinator to the Director of Behavioral Health and Pharmacy Services

6 days ago

KailuaKona, Hawaii, United States Hawai'i Island Community Health Center Full time
Job Summary

We are seeking a highly skilled and organized Administrative Coordinator to provide exceptional support to the Director of Behavioral Health and Pharmacy Services at Hawai'i Island Community Health Center.

Key Responsibilities
  • Provide administrative and clerical support to the Director of Behavioral Health and Pharmacy Services, including scheduling meetings, managing calendars, and preparing correspondence.
  • Manage daily schedules and calendars, arrange meetings and appointments, reserve meeting space, and provide reminders.
  • Schedule and attend meetings, take dictation and minutes, and accurately enter data from departmental meetings.
  • Build internal schedules and templates within an Electronic Health Record (EHR) system.
  • Review timecards, manage PTO requests, and block schedules.
  • Prepare and coordinate orientation schedules for new Behavioral Health and Pharmacy staff.
  • Coordinate travel arrangements and accommodations for supervising directors and/or other assigned staff.
  • Coordinate purchasing and maintenance of departmental supplies and manage departmental purchase orders.
  • Develop forms and documents, review and proofread documents as requested by department leads.
  • Manage and actively track peer reviews and collect data associated with this.
  • Maintenance of telephone directory and other departmental and/or company information.
  • Meet with supervisors frequently for task planning.
  • Perform other duties as assigned by supervisors consistent with the position and in compliance with HICHC policies and procedures.
Requirements
  • High School graduate or GED certificate and 5 years administrative experience required.
  • Associates degree or appropriate work experience will be considered.
  • Background in medical or pharmacy field preferred.
  • Valid Hawaiʻi driver's license and current auto insurance required.
  • Experience working in a customer-focused and fast-paced professional environment.
  • High level verbal and written communications skills.
  • Excellent organizational and multitasking skills.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Sensitivity to the multicultural nature of the service area population.
  • Customer-oriented communication skills.
  • Discretion and confidentiality.
  • Supervisory Authority and Accountability.
Physical Requirements
  • Able to sit and work at a computer for an extended period of time.
  • Able to stoop, kneel, bend at the waist, and reach daily.
  • Able to lift up to 25 pounds occasionally.
Personal Characteristics
  • A team player with high integrity.
  • Excellent communication and customer relations skills.

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