Bilingual Office Coordinator

2 weeks ago


Kissimmee, Florida, United States Artemis Lifestyle Services Inc Full time
Position Overview

Company Overview

At Artemis Lifestyle Services Inc, we are dedicated to enhancing the quality of life for our clients through exceptional service and support.

Role Summary

We are seeking a dedicated and skilled Bilingual Office Coordinator to join our dynamic team. This role is essential in providing comprehensive administrative support to our management team, ensuring smooth operations and effective communication.

Key Responsibilities:

  • Respond promptly to inquiries from residents and homeowners through various communication channels.
  • Collaborate with vendors to address urgent requests as needed.
  • Assist in the preparation of meeting agendas, management reports, and documentation for board meetings.
  • Develop newsletters, flyers, and other materials to keep residents informed about services and community events.
  • Support the preparation and distribution of annual disclosure packages and financial statements to residents.
  • Monitor and assist in the management of account portfolios, including delinquency rates and collections.
  • Maintain organized property and unit files.
  • Facilitate the onboarding process for new residents, including welcome packets.
  • Manage the issuance of access keys and community passes.
  • Conduct community inspections and assist with application processing as required.
  • Support the management team with proposal requests and insurance notifications.
  • Prepare violation letters and communicate outcomes of hearings to residents in a timely manner.
  • Assist residents with corporate programs and online portals as directed.
  • Participate in training sessions to enhance skills and knowledge.
  • Perform additional tasks as assigned to support the team and organization.

Qualifications:

  • Bilingual in Spanish is required.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with community management and homeowners associations.
  • Understanding of the roles of association boards and community managers.
  • Strong command of business writing and correspondence.
  • Effective conflict resolution skills.
  • Excellent communication and customer service abilities.
  • Self-motivated, detail-oriented, and a collaborative team player.

Work Environment:

This position requires on-site presence within the community for a significant portion of the time. Candidates should be prepared for physical demands, including standing, walking, and lifting up to 30 lbs. Flexibility to work occasional evenings or weekends may be necessary for community-related functions.



  • Kissimmee, Florida, United States Nitelines USA, Inc Full time

    Position Overview:As an integral part of our team at Nitelines USA, Inc, the Office and Administrative Support Workers, All Other will be responsible for a variety of essential tasks that facilitate smooth operations within the organization.Key Responsibilities:1. Provide comprehensive program information to clients, ensuring clarity and understanding.2....


  • Kissimmee, Florida, United States Coherent Staffing Solutions Full time

    Job Summary:Coherent Staffing Solutions is seeking a highly skilled and bilingual receptionist to join our team. As a receptionist, you will be the first point of contact for clients and will be responsible for providing exceptional customer service.Key Responsibilities:Provide program information to clients in a clear and concise manner.Copy, scan, and fax...


  • Kissimmee, Florida, United States Cano Health Full time

    Job SummaryCano Health is seeking a highly skilled and detail-oriented Medical Office Coordinator to join our team. As a key member of our front desk team, you will be responsible for providing exceptional patient care and administrative support to our healthcare professionals.Key Responsibilities:Patient Interaction: Greet and check-in patients, answer...


  • Kissimmee, Florida, United States Orlando Family Physicians Full time

    Job SummaryThe Patient Care Coordinator Lead is a key member of the Orlando Family Physicians team, responsible for ensuring a seamless and efficient patient experience. This role requires a strong leader who can manage the front office operations, provide exceptional customer service, and maintain a high level of productivity.Key Responsibilities:Front...


  • Kissimmee, Florida, United States MidFlorida Credit Union Full time

    Join Our Team at MIDFLORIDA Credit UnionAt MIDFLORIDA, we believe in building careers, not just jobs. Our commitment to exceptional service and a welcoming workplace culture has earned us recognition as one of Florida Trend's "Best Places To Work." We are dedicated to fostering a diverse workforce and providing a supportive environment for our employees.Role...


  • Kissimmee, Florida, United States Celebration Obstetrics And Gynecology Full time

    Job OverviewCelebration Obstetrics And Gynecology is looking for a dedicated full-time front office professional to enhance our compassionate healthcare team.About Our Practice:We are a busy multi-provider private practice focused on Women's Health, with a team that brings over 20 years of expertise in the field of Obstetrics and Gynecology.The key...


  • Kissimmee, Florida, United States Wells Concrete Full time

    Job OverviewPRIMARY DUTIES AND RESPONSIBILITIES:· Manage and direct all incoming communications and welcome visitors.· Organize and categorize inventory and shipping documentation.· Input shipping records into the digital system.· Procure office supplies and other necessary items.· Dispose of outdated accounts payable documents securely.· Open and sort...


  • Kissimmee, Florida, United States Wells Concrete Full time

    Job OverviewPRIMARY DUTIES AND RESPONSIBILITIES:· Manage and direct all incoming communications and welcome visitors.· Process and categorize inventory and shipping documentation.· Input shipping data into the organizational system.· Procure office supplies and miscellaneous items as needed.· Dispose of outdated accounts payable records and journal...


  • Kissimmee, Florida, United States UnitedHealth Group Inc. Full time

    Job SummaryWe are seeking a highly skilled and experienced Bilingual RN Healthcare Manager to join our team at WellMed, part of the Optum family of businesses. As a Healthcare Manager, you will play a critical role in supporting patients with high-risk health conditions to navigate the healthcare system.Key ResponsibilitiesWork with providers and clinic...


  • Kissimmee, Florida, United States Wells Concrete Full time

    Job OverviewPRIMARY DUTIES AND RESPONSIBILITIES:· Manage and direct all incoming phone calls and greet visitors with professionalism.· Code and maintain inventory and shipping documentation.· Input shipping records into the computer system accurately.· Procure office supplies and handle miscellaneous purchases.· Securely dispose of outdated accounts...


  • Kissimmee, Florida, United States Artemis Lifestyle Services Inc Full time

    Job OverviewAre you enthusiastic about delivering exceptional Customer Service?If you excel as a service representative with a warm, customer-centric approach, we invite you to join our outstanding team.Position Requirements: We are seeking a dedicated full-time Community Support Specialist to enhance our expanding network of communities.What We Offer: A...


  • Kissimmee, Florida, United States CubeSmart Full time

    About the RoleCubeSmart is seeking a highly skilled and customer-focused Bilingual Assistant Property Manager to join our team. As a key member of our property management team, you will be responsible for delivering exceptional customer service and ensuring the smooth operation of our facilities.Key ResponsibilitiesCustomer Service: Develop and maintain...

  • Licensing Coordinator

    4 hours ago


    Kissimmee, Florida, United States The Health Insurance Store, Inc Full time

    About The Health Insurance Store, Inc.The Health Insurance Store, Inc. has been a leader in the health insurance industry for nearly three decades. Our team of experienced professionals offers personalized services to meet the unique needs of our clients. With over 800 independent agents, we process over $225 million in annualized premium and serve 50,000...


  • Kissimmee, Florida, United States WELLS Full time

    KEY RESPONSIBILITIES: Manage and direct all incoming communications and welcome visitors effectively. Maintain inventory of codes and keys, along with processing shipping documentation. Input shipping tickets into the electronic system accurately. Procure office supplies and other necessary items. Securely dispose of outdated accounts payable documents and...


  • Kissimmee, Florida, United States NiteLines USA, Inc. Full time

    Position Overview:As an integral part of NiteLines USA, Inc., the Office and Administrative Support Worker plays a crucial role in ensuring smooth daily operations. Key Responsibilities:Office Management: Oversee and coordinate daily office functions, including handling incoming calls, scheduling meetings, and managing inventory of office supplies.Document...


  • Kissimmee, Florida, United States Nitelines USA, Inc Full time

    Position Overview:As an integral part of our team at Nitelines USA, Inc, the Office and Administrative Support Workers, All Other will play a crucial role in ensuring the smooth operation of our office environment.Key Responsibilities:1. Deliver comprehensive program information to clients.2. Manage document processing tasks including copying, scanning, and...


  • Kissimmee, Florida, United States Nitelines USA, Inc Full time

    Position Overview:As an integral part of our team at Nitelines USA, Inc, the Administrative Support Specialist will play a vital role in ensuring smooth office operations and providing exceptional service to our clients.Key Responsibilities:1. Deliver program information to clients effectively.2. Manage document processing including copying, scanning, and...

  • Bilingual Coordinators

    20 hours ago


    Kissimmee, Florida, United States The Health Insurance Store, Inc Full time

    About The Health Insurance Store, Inc.We are a company driven by a singular purpose: to help people protect their life, health, and wealth so they can prepare for the good days ahead.We're proud of the work we do and the culture we've built, where we celebrate your hard work and support you daily.We are committed to meeting Americans wherever they are,...

  • Project Coordinator

    3 hours ago


    Kissimmee, Florida, United States Jr. Davis Construction Company, Inc. Full time

    Job SummaryWe are seeking a highly skilled Project Coordinator to join our team at Jr. Davis Construction Company, Inc. The successful candidate will be responsible for coordinating the various processes of heavy civil construction projects, working closely with the Project Manager and project team to drive and coordinate project schedules, budgets, and...


  • Kissimmee, Florida, United States Marriott Full time

    Job SummaryWe are seeking a highly skilled and experienced Assistant Front Office Manager to join our team at Gaylord Palms Resort & Convention Center. As a key member of our Front Office team, you will be responsible for assisting the Front Office Manager in administering front office functions and supervising staff on a daily basis.Key...