Registrar, Collection Information and Documentation Specialist

6 days ago

Providence, Rhode Island, United States Rhode Island School of Design Full time
About the Role

Rhode Island School of Design (RISD) is seeking a highly skilled and detail-oriented Registrar, Collection Information and Documentation Specialist to join our team. As a key member of our Museum, this role will be responsible for ensuring the accuracy, accessibility, and preservation of our collection information for both internal and external audiences.

Key Responsibilities
  • Data Integrity and Management: Ensure the integrity of all data in our collection management system, MuseumPlus, and serve as the Museum's data steward for all aspects of collection, loan, and exhibition information.
  • Collection Cataloging and Registration: Manage the cataloging and registration of our collection, applying technology to collection information, and developing the collection management system as a tool for internal and external use.
  • Supervision and Training: Directly manage and supervise the work of collection information support staff, providing training and support as needed.
  • Database Development and Maintenance: Develop, document, and implement database procedures, data-entry guidelines, standards, and best practices for creating, editing, reporting, and distributing information stored on or accessed from MuseumPlus.
  • Reporting and Analytics: Create new and manage existing reports within MuseumPlus, maintaining standards for all reports and documenting all reporting procedures.
  • Collaboration and Communication: Partner with teams across the museum to collaborate on projects that interface with MuseumPlus, bringing systems and processes from planning through implementation.
  • Project Management: Serve as the project manager for RISD Museum collection database upgrades and migrations, working with application vendors, RISD's Information Technology Services (ITS), and system end-users.
  • Budget Management: Develop, manage, and audit the Collection Information Management budget, including the renewal of contracts and/or the development and implementation of additional contract work outside of the annual maintenance and service contract.
  • Research and Development: Research and advise the Museum's Senior Staff on new and emerging technologies, trends, and best practices in collection information database management and make recommendations regarding the same as appropriate.
Requirements
  • Cultural Competence: Must be able to work in and support a diverse and culturally inclusive environment.
  • Knowledge and Experience: Knowledge of current museum cataloguing methods, museum registration, museum metadata and vocabulary standards, and best practices for the integration of collection information into digital platforms. Demonstrated ability to assess different information systems and comprehensive knowledge of systems architecture.
  • Skills and Abilities: Superior organizational skills, including the ability to prioritize and delegate. Ability to manage employees, provide training to groups and individuals, and work independently and as a member of a team.
  • Education and Experience: Bachelor's degree with a minimum of five years demonstrated experience in collection database management, digital image management, or similarly focused library work; or an equivalent combination of education and experience.
Preferred Qualifications
  • Graduate Degree: Graduate degree in museum studies, library science, art history, or related field.
About RISD

Rhode Island School of Design (RISD) is a world-renowned art and design university that values diversity, equity, and inclusion. We are committed to creating an accessible and inclusive environment that fosters meaningful relationships across all communities.

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