Business Operations Assistant

3 days ago


Des Plaines, Illinois, United States PeopleShare Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Business Operations Assistant to join our team at PeopleShare Inc. As an Admin Assistant/Onsite Service Specialist, you will play a crucial role in ensuring the smooth operation of our office.

Key Responsibilities
  • Process incoming mail from various carriers, ensuring accuracy and accountability
  • Manage outgoing accountable mail using our systems
  • Maintain meticulous logs to record mail counts and other essential details
  • Conduct mail deliveries to various floors throughout the building, ensuring timely distribution
  • Meet physical requirements, including lifting up to 50 lbs as standards
  • Provide support with light fleet duties such as toner replacement and troubleshooting
  • Operate high-volume copy machines and perform finishing tasks such as binding
  • Utilize document imaging systems and software efficiently
  • Manage office tasks using MS Office and email systems
  • Perform maintenance checks on copiers and troubleshoot issues as needed
  • Maintain inventory records and distribute office supplies and mail
  • Coordinate service calls and respond to customer inquiries
  • Handle shipping and receiving tasks, including calculating charges for services
  • Assist with meeting room setups and building occupant moves
  • Perform occasional cleaning and light maintenance duties
  • Operate various office equipment such as shrink-wrap machines, paper cutters, and postage meters
  • Conduct filing duties, including archiving old documents when necessary
Requirements
  • Must have a Driver License with a good driving record
  • Ability to speak, read, write, and communicate verbally and in writing in the English language
  • Computer skills would be a great asset and would allow for potential upward career paths
  • Proficiency in operating office equipment and software systems
  • Strong organizational and multitasking skills
  • Ability to communicate effectively with customers and team members
  • Attention to detail and ability to maintain accurate records
  • Flexibility to work occasional overtime, including nights and weekends
  • Physical capability to perform light maintenance tasks as required
Physical Requirements
  • Walking, Lifting, bending, and twisting Will be standing and walking throughout the day
  • Dress code is Business casual. No jeans, T-shirts or tennis shoes


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