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Business Support Specialist

2 months ago

Des Plaines, Illinois, United States PeopleShare Full time
Embark on Your Professional Journey with Us as an Administrative Assistant
Are you looking to build a solid foundation in the business sector? This entry-level position serves as an essential launchpad for your career. As an Administrative Assistant, you will engage with the core of business functions, acquiring vital skills and insights to advance your professional path. Seize this chance to begin your adventure in the corporate landscape.
***PeopleShare is Actively Hiring***Limited positions available - Take the next step in your career journey.
Why Choose PeopleShare?
  • Our dedicated recruiters are committed to matching you with the ideal job that aligns with your skills and aspirations.
  • Submit your application once and gain access to numerous opportunities across various reputable companies.
  • We maintain a wide network of local offices, facilitating your job search.
  • Enjoy weekly compensation through direct deposit.
  • Receive personalized coaching to enhance your interview performance.
Position Overview:
As an Administrative Assistant, you will undertake a range of operational responsibilities, including managing high-volume document processing, overseeing mail systems, and supporting various office functions. Reporting to the Site Manager or Supervisor, you will ensure efficient office operations, handle correspondence, and maintain inventory records. You may also assist with customer service, meeting arrangements, and light maintenance tasks.
Key Responsibilities:
  • Accurately process incoming mail from various carriers, ensuring accountability.
  • Utilize tracking systems for effective mail management.
  • Maintain detailed logs for mail counts and essential information.
  • Deliver mail throughout the office, ensuring timely distribution.
  • Meet physical requirements, including lifting up to 50 lbs.
  • Support light maintenance tasks as needed.
  • Operate high-volume copy machines and perform finishing tasks.
  • Manage office tasks using standard software applications.
  • Conduct maintenance checks on office equipment and troubleshoot issues.
  • Maintain accurate inventory records and distribute supplies.
  • Coordinate service requests and respond to inquiries.
  • Assist with meeting setups and office relocations.
  • Perform occasional cleaning and light maintenance duties.
  • Operate various office equipment as required.
  • Conduct filing duties, including archiving documents.
Required Skills and Competencies:
  • Valid Driver's License with a clean driving record.
  • Proficient in English communication, both written and verbal.
  • Basic computer skills are advantageous for career advancement.
  • Strong organizational and multitasking abilities.
  • Effective communication skills with colleagues and clients.
  • Attention to detail and accuracy in record-keeping.
  • Flexibility to work occasional overtime as needed.
  • Physical capability to perform light maintenance tasks.
Physical Requirements:
  • Ability to walk, lift, bend, and twist; standing and walking throughout the day.
  • Business casual dress code is expected.

PeopleShare is a leading staffing agency with opportunities across multiple states, offering a range of positions from administrative roles to operational support. We are committed to providing equal employment opportunities to all individuals, ensuring a diverse and inclusive workplace.