Administrative Coordinator

5 days ago


Altoona, Pennsylvania, United States Pyramid Healthcare Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Pyramid Healthcare Inc. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our front office and providing exceptional support to our clients and staff.

Key Responsibilities
  • Front Office Management: Manage the front office of the facility, ensuring a clean and organized environment that reflects positively on our organization.
  • Scheduling and Coordination: Oversee the scheduling of all appointments, ensuring timely and efficient coordination with clients and staff.
  • Medical Records and Filing: Maintain accurate and up-to-date medical records, ensuring compliance with HIPAA regulations and company policies.
  • Clerical Support: Provide basic clerical support, including answering phones, mailing, administrative filing, copying, faxing, and typing.
  • Client Support: Assist clients with intake processes, billing sheets, and other administrative tasks as needed.
  • Supply Management: Purchase office and client supplies, ensuring adequate stock levels and cost-effective ordering.
  • Communication: Correspond with referral sources, clients, and staff, maintaining a professional and courteous demeanor at all times.
  • Reporting and Record-Keeping: Complete all reports, maintain accurate records, and ensure compliance with company policies and procedures.
  • Team Collaboration: Attend staff meetings, take minutes, and contribute to a positive and collaborative team environment.
Requirements
  • Education: High School Diploma or equivalent required.
  • Experience: Administrative Assistant/Secretarial experience, with strong computer and phone skills.
  • Technical Competencies: Working knowledge of HIPAA, Licensing, and CARF regulations.
  • Soft Skills: Excellent oral and written communication, problem-solving, and interpersonal skills.
Benefits
  • Medical, Dental, and Vision Insurance
  • Flexible Spending Accounts
  • Life Insurance
  • Paid Time Off
  • 401(k) with Company Match
  • Tuition Reimbursement
  • Employee Recognition Programs
  • Referral Bonus opportunities
Company Culture

We are committed to living our CORE values of INTEGRITY, DEDICATION, COLLABORATION, and PASSION, and we expect our employees to align with these values, behaviors, and standards.



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