Administrative Coordinator
5 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Pyramid Healthcare Inc. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our front office and providing exceptional support to our clients and staff.
Key Responsibilities- Front Office Management: Manage the front office of the facility, ensuring a clean and organized environment that reflects positively on our organization.
- Scheduling and Coordination: Oversee the scheduling of all appointments, ensuring timely and efficient coordination with clients and staff.
- Medical Records and Filing: Maintain accurate and up-to-date medical records, ensuring compliance with HIPAA regulations and company policies.
- Clerical Support: Provide basic clerical support, including answering phones, mailing, administrative filing, copying, faxing, and typing.
- Client Support: Assist clients with intake processes, billing sheets, and other administrative tasks as needed.
- Supply Management: Purchase office and client supplies, ensuring adequate stock levels and cost-effective ordering.
- Communication: Correspond with referral sources, clients, and staff, maintaining a professional and courteous demeanor at all times.
- Reporting and Record-Keeping: Complete all reports, maintain accurate records, and ensure compliance with company policies and procedures.
- Team Collaboration: Attend staff meetings, take minutes, and contribute to a positive and collaborative team environment.
- Education: High School Diploma or equivalent required.
- Experience: Administrative Assistant/Secretarial experience, with strong computer and phone skills.
- Technical Competencies: Working knowledge of HIPAA, Licensing, and CARF regulations.
- Soft Skills: Excellent oral and written communication, problem-solving, and interpersonal skills.
- Medical, Dental, and Vision Insurance
- Flexible Spending Accounts
- Life Insurance
- Paid Time Off
- 401(k) with Company Match
- Tuition Reimbursement
- Employee Recognition Programs
- Referral Bonus opportunities
We are committed to living our CORE values of INTEGRITY, DEDICATION, COLLABORATION, and PASSION, and we expect our employees to align with these values, behaviors, and standards.
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