Sales and Events Coordinator

4 days ago

Apollo Beach, Florida, United States Hillsboro Club Full time
About the Role

The Hillsboro Club is seeking a highly organized and detail-oriented Sales and Events Coordinator to support the Director of Sales with weddings and special events from May to mid-November and assist the Activities Director with adult and children's activities from mid-November to April.

Key Responsibilities
  • Sales and Events (May - mid-November):
    • Assist the Director of Sales with the coordination and execution of weddings and special events.
    • Communicate with clients to understand their needs and preferences, ensuring all details are captured and executed flawlessly.
    • Coordinate with vendors, staff, and other departments to ensure seamless event execution.
    • Oversee the setting up and breaking down of events, ensuring that all spaces are prepared to meet the club's high standards.
    • Manage event timelines, ensuring all activities proceed according to schedule.
    • Provide exceptional customer service to clients and guests, addressing any questions or concerns promptly.
  • Activities (mid-November - April):
    • Assist the Activities Director in planning and executing a variety of adult and children's activities, including sports, entertainment, and educational programs.
    • Coordinate logistics for activities, including scheduling, staffing, and materials.
    • Lead or supervise activities as needed, ensuring a safe and enjoyable experience for all participants.
    • Gather feedback from members and guests to improve the quality and variety of activities offered.
    • Support in the promotion of activities to club members, including creating and distributing promotional materials.
    • Maintain inventory of activity supplies and ensure that all equipment is in good working order.
  • Requirements:
    • High school diploma or equivalent required; associate or bachelor's degree in hospitality, business, or related field preferred.
    • Previous experience in event planning, hospitality, or a related field is preferred.
    • Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.
    • Excellent interpersonal and communication skills, with the ability to work effectively with a diverse range of clients, members, and colleagues.
    • Ability to work flexible hours, including evenings, weekends, and holidays as required by the club's event schedule.
    • A proactive and positive attitude with a passion for delivering exceptional customer service.
    • Proficiency in Microsoft Office Suite and experience with event management software is a plus.
    • Ability to lift and move event materials and supplies as needed.
    What We Offer
    • Competitive Salary.
    • Free Employee Meals.
    • Recognition Awards.
    • Training & Development.
    • Paid Time Off / Holiday Pay.
    • Medical, Dental, Vision health insurance.
    • Generous retirement/401k benefits.
    • Supplemental insurance for Life, AD&D, and more.

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