Event and Activities Coordinator

1 week ago


Apollo Beach, Florida, United States Hillsboro Club Full time

Position Overview:
The Hillsboro Club, a prestigious oceanfront private residence club in South Florida, is in search of a motivated and detail-oriented Sales and Activities Coordinator. This distinctive role entails assisting the Director of Sales with weddings and special events during peak seasons and collaborating with the Activities Director to facilitate engaging activities for both adults and children during the off-peak period.

Key Responsibilities:

Sales and Events Coordination:

  • Support the Director of Sales in the planning and execution of weddings and special events.
  • Engage with clients to ascertain their requirements and preferences, ensuring meticulous attention to detail.
  • Coordinate with vendors and internal teams to guarantee flawless event execution.
  • Oversee the setup and breakdown of events, ensuring all venues meet the club's exceptional standards.
  • Manage event schedules, ensuring all activities run smoothly and on time.
  • Deliver outstanding customer service to clients and guests, promptly addressing any inquiries or concerns.

Activities Coordination:

  • Assist the Activities Director in the design and implementation of a diverse range of activities for adults and children, including sports, entertainment, and educational programs.
  • Coordinate logistics for activities, encompassing scheduling, staffing, and resource management.
  • Lead or supervise activities as necessary, ensuring a safe and enjoyable environment for all participants.
  • Collect feedback from members and guests to enhance the quality and variety of activities offered.
  • Promote activities to club members, including the creation and distribution of promotional materials.
  • Maintain an inventory of activity supplies and ensure all equipment is in optimal condition.

Qualifications:

  • High school diploma or equivalent required; an associate or bachelor's degree in hospitality, business, or a related field is preferred.
  • Prior experience in event planning, hospitality, or a similar field is advantageous.
  • Strong organizational skills with the ability to manage multiple projects simultaneously.
  • Excellent interpersonal and communication skills, capable of working effectively with a diverse clientele.
  • Flexibility to work varied hours, including evenings, weekends, and holidays as dictated by the event schedule.
  • A proactive and positive demeanor with a commitment to delivering exceptional customer service.
  • Proficiency in Microsoft Office Suite; experience with event management software is a plus.
  • Ability to lift and transport event materials and supplies as necessary.

Benefits:

  • Competitive salary.
  • Complimentary employee meals.
  • Recognition awards.
  • Opportunities for training and development.
  • Paid time off and holiday pay.
  • Comprehensive medical, dental, and vision insurance.
  • Generous retirement and 401k benefits.
  • Supplemental insurance options for life and accidental death & dismemberment.

About Us:
Founded in 1925, The Hillsboro Club is a private residence club dedicated to providing exceptional experiences for members and their guests in South Florida. Nestled between the Atlantic Ocean and the inland waterway, the Club spans 15 acres of lush tropical landscaping, featuring over 1,000 feet of pristine private beach. The Club offers a variety of accommodations, including 144 Florida-style rooms and suites with stunning views.

The Hillsboro Club is an equal opportunity employer, committed to fostering diversity and inclusion within our workforce.



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