Event License Coordinator

4 weeks ago


New York, New York, United States Javits Center Full time

The Javits Center is a leading convention center in the United States, hosting large-scale events that generate significant economic activity for New York City and State. As a key member of the Sales Department, the Contract Coordinator plays a crucial role in producing event licenses, working closely with the Legal Department and accounting team to ensure timely production and revenue documentation.

Key Responsibilities:

  • Produce event licenses for the Javits Center, following the license cycle from creation to production and accounting.
  • Work with the Sales Department to book space, review proposals, and contract with clients using the Javits' CRM, Momentus.
  • Liaise with the Legal Department to update license terms as required.
  • Create rental contracts and invoices using Momentus and manage the invoice process to ensure timely payments.
  • Enter data into Momentus and Jake, and issue and revise license/amendment agreements for all events.
  • Perform other duties as assigned.

Requirements:

  • Familiarity with contracts/agreements and the events/hospitality industry.
  • Basic or intermediate level knowledge of an event booking system or CRM database.
  • Ability to work cooperatively and effectively with others in the accomplishments of joint tasks and common objectives.
  • Ability to communicate effectively both orally and in writing.
  • Able to demonstrate a high level of proficiency with Microsoft Suite.
  • Strong and consistent ability to prioritize activities and handle multiple responsibilities within a specified time frame.

The Javits Center is an equal opportunity employer and is committed to fostering an inclusive and accessible workplace. Candidates requiring adjustments during the application process or employees seeking workplace accommodations are encouraged to liaise with our Human Resources department.


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