Executive Assistant to C-Suite Leaders

4 weeks ago

New York, New York, United States Believe Full time
Job Description

At Believe, we are seeking a highly skilled and experienced Executive Assistant to provide top-notch administrative support to our senior leadership team. As a key member of our team, you will play a critical role in ensuring the smooth operation of our business.

Key Responsibilities
  • Provide administrative support to the Chief Revenue Officer and Chief Financial and Strategy Officer, including calendar management, email correspondence, and travel arrangements.
  • Manage complex and ever-changing schedules, ensuring that all preparations are made prior to meetings and appointments.
  • Prepare for meetings and appointments by creating agendas, preparing conference rooms, and arranging audio/visual needs.
  • Correspond with Believe leadership, internal and external partners, and artists on behalf of the CRO and CFSO.
  • Handle confidential information with discretion and escalate any required information as necessary.
  • Ensure that deliverables and other information requested by the CRO and CFSO from employees during meetings and throughout the day are tracked and delivered on time.
  • Establish and nourish relationships at very senior levels of Believe, maintaining a professional demeanor and ease of access to top executives.
  • Partner with Believe Executive Assistants and TuneCore department leaders to align calendars and meeting agendas.
Requirements
  • At least 7+ years of Executive Assistant experience in medium to large firms with highly dynamic, fast-paced environments.
  • Proven experience as a C-suite executive assistant.
  • High degree of professionalism in dealing with outside partners and senior executives.
  • Excellent verbal and written communication skills.
  • Excellent time management skills with ability to multitask and work proactively with a can-do attitude.
  • Exceptional organizational skills, attention to detail, and ability to prioritize.
  • Decisive and independent problem solver, with ability to show intuition and flexibility.
  • Strong ability to work well under pressure in a fast-paced environment with a positive attitude.
  • Significant experience working in Microsoft Outlook, Google Suite, and PowerPoint required and highly proficient in all other Microsoft Programs (Excel, Word, etc.).
  • Experience managing highly sensitive information with discretion and professionalism.
  • Consistent desire to go above and beyond in all capacities.
  • Appreciation for working in a multicultural environment.
  • French Speaker a plus.
What We Offer
  • A competitive salary range of $100,000 - $120,000.
  • A comprehensive benefits package, including paid time off, wellness Fridays, universal paid parental leave, and more.
  • Opportunities for career growth and development within a dynamic and innovative company.
  • A hybrid work model, allowing for flexibility and work-life balance.

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