Executive Assistant to C-Level Executives

4 weeks ago

New York, New York, United States Spring Health Full time
Job Description

At Spring Health, we're seeking a highly skilled Executive Assistant to provide comprehensive support to our CTO, CPO, and CMO. This role is ideal for a proactive and organized individual who can anticipate the leaders' needs and act accordingly.

The Executive Assistant will be responsible for managing calendars, coordinating meetings, and ensuring efficient communication within the organization. This includes preparing meeting materials, briefing documents, and agenda items in advance, as well as monitoring deadlines and following up on action items.

The ideal candidate will have 3-5 years of experience as an Executive Assistant supporting C-level executives or senior management. They will possess exceptional organizational skills, a sense of urgency, and the ability to optimize the leaders' schedules to create more bandwidth for strategic activities.

The Executive Assistant will also be responsible for providing a bridge for smooth communication between the leaders and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.

This is a unique opportunity to work in a fast-paced and entrepreneurial environment, where you will be empowered to set your own boundaries and adapt them in critical moments when the company needs you.

Responsibilities:

  • Proactive Support: Anticipate the leader's needs and act proactively to address them.
  • Calendar Management: Proactively manage the leader's calendars, including scheduling, prioritizing appointments, and coordinating all internal and external meetings.
  • Communication and Correspondence: Act as a liaison between the leaders and internal/external stakeholders, handling correspondence, emails, and phone calls with professionalism and confidentiality.
  • Travel and Logistics: Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas, considering the leader's preferences and optimizing travel efficiency.
  • Information Management: Organize and maintain confidential and sensitive information, documents, and files, ensuring easy accessibility and efficient retrieval.

Requirements:

  • 3-5 years of previous experience as an Executive Assistant supporting C-level executives or senior management.
  • Exceptional organizational skills with the ability to multitask and prioritize tasks in a fast-paced environment.
  • Proactive mindset and the ability to act with a sense of urgency, anticipating needs and taking proactive measures to support executives.
  • Strong calendar management skills, adept at optimizing schedules and creating more bandwidth for strategic activities.
  • Ability to interact professionally and confidently with stakeholders at all levels.

What We Offer:

  • Competitive salary range: $100,000 - $120,000.
  • Stock options and benefits package.
  • Flexible work arrangements: 66% of Spring Health team members work fully remote while 33% work in a hybrid model from our New York City offices.
  • Focus Fridays: no meetings, no distractions, just time for you to get work done.
  • Up to $1,000 Professional Development Reimbursement per calendar year.

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