Administrative Coordinator

4 days ago

Marietta, Georgia, United States Guardian Pharmacy Full time
Job Title: Administrative Assistant

Guardian Pharmacy of Atlanta is seeking an experienced Administrative Assistant to join our rapidly growing team in Marietta, Georgia. As a key member of our support staff, you will play a vital role in ensuring the smooth operation of our pharmacy services.

Job Summary:

The Administrative Assistant will provide administrative support to our pharmacy team, handling a variety of tasks including scheduling, data entry, and communication with clients and staff. This is an excellent opportunity for a detail-oriented and organized individual to join a dynamic team and contribute to the success of our organization.

Key Responsibilities:
  • Provide administrative support to the pharmacy team, including scheduling, data entry, and communication with clients and staff.
  • Assist with tracking of vacation, sick, and personal time-off, utilizing Excel spreadsheets.
  • Coordinate and submit all new hire paperwork by deadlines.
  • Arrange meetings and plan event travel, to include Open House, hotel accommodations, meals, travel, etc.
  • Operate basic office equipment, including copiers, fax machines, postage machines, etc.
  • Handle mail duties, including picking up and delivering mail, mailing and receiving packages (UPS, FedEx).
  • Coordinate Fraud, Waste, and Abuse Training activities and communications.
  • Make daily bank deposits.
  • Perform transaction billing coding and maintain internal expense logs.
  • Maintain on-call schedule for pharmacists and assist with maintaining and typing out schedules for drivers and other technicians.
  • Maintain site security by controlling entry doors and keeping visitor log.
  • Maintain tickler files for certification, ensuring they are valid and current to meet ratios.
  • File and post licenses for Nurses, Pharmacists, and Pharmacy Technicians, ensuring they are current.
  • Handle communication for open benefits enrollment, troubleshooting problems with Atlanta Support.
  • Comply with all Federal and Company privacy regulations regarding safeguarding of employee information.
  • Oversee employee review process and ensure it is done timely and to completion.
  • Assist senior management with projects as needed.
  • Work collaboratively with co-workers to ensure all deadlines for the department are met in an efficient manner.
  • Routine reporting or other tasks using pharmacy software system as assigned by management.
  • Able to work in pharmacy operations as a technician to cover for vacations and sick as needed.
Requirements:
  • High School Diploma or GED.
  • Associates degree preferred.
  • 1+ years of related experience (advanced degree may substitute for experience).
  • Advanced computer skills; pharmacy operations system experience preferred/required.
  • Ability to work independently and deliver to deadlines.
  • Ability to solve problems with minimal direction.
  • Great attention to detail and accuracy.
  • Ability to excel in a fast-paced, team-oriented environment working on multiple tasks simultaneously, while adhering to strict deadlines.
  • Quality-minded; motivated to seek out errors and inquire when something appears inaccurate.
Work Environment:

Ability to work flexible hours.

Schedule: Monday - Friday 8:30am-5:00pm, Saturdays as needed 9:00am-3:00pm

What We Offer:

Emotional well-being and physical health are important, which is why our employees receive a generous benefits package and a work culture that supports our core value of, "Treat others as you would like to be treated."

Compensation & Financial

  • Competitive pay
  • 401(k) with up to 3.5% company match (1)

Family, Health & Insurance Benefits (1), (2)

  • Multiple health plan options including copay (FSA-eligible) and HSA eligible plans
  • Wellness Incentive Program
  • Dental and Vision plans
  • Company-paid basic life, AD&D and long-term disability coverage
  • Optional employee, spouse, and child life/AD&D insurance
  • Optional accident, critical illness, and short-term disability coverage
  • Dependent Care Flexible Spending Accounts
  • Employee Assistance Program (EAP)

Time Off

  • Paid holidays and sick days
  • Generous vacation benefits based on years of service

(1) Eligibility begins the first of the month following 30 days of employment

(2) Full-time employees only, excluding EAP which is available to all Guardian employees

The Guardian Difference

Our clients require pharmacy services that aren't "cookie cutter." That's why every Guardian pharmacy is locally operated and empowered with the autonomy to tailor their business to meet their clients' needs.

Our corporate support offices, based in Atlanta, Ga., provide services such as human resources, business intelligence, legal, and marketing to promote the success of each Guardian location.

Regardless of your role at Guardian, your voice and talents matter. Because healthcare is an ever-changing industry, we encourage innovative thinking, intellectual curiosity, and diverse viewpoints to ensure we stay competitive in today's dynamic business environment.

At Guardian, we are dedicated to fostering and advancing a diverse and inclusive workforce.

Join us to discover what your best work truly looks like.

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