Office Administration Specialist

1 week ago


Salt Lake, Utah, United States U.S. Department of the Interior Full time

Position Overview

This role is designed for a dedicated individual to provide essential administrative support within the U.S. Department of the Interior.

Key Responsibilities

  • Act as the primary Administrative Support Assistant for the designated district.
  • Welcome visitors and offer fundamental information regarding various programs, directing inquiries to the appropriate personnel as needed.
  • Manage incoming phone calls, identifying the nature of each call, responding to inquiries, or transferring calls to the relevant staff member.
  • Issue various permits, including those for recreational activities, and facilitate the sale of maps and informational brochures.
  • Keep organized records of all permits issued and sold.
  • Function as a timekeeper for payroll, assisting colleagues with their time and attendance records within the automated payroll system.
  • Oversee the central filing system, ensuring proper management of official documents, directives, and technical references.
  • Serve as a collections officer, processing payments received via mail and in-person transactions through the Bureau's billing system.
  • Handle daily mail operations, including receiving, date-stamping, and distributing physical correspondence.
  • Draft, edit, and finalize communications for office supervisors and management.
  • Execute various administrative tasks utilizing word processing, spreadsheet, database management, and graphic design software.
  • Perform a range of clerical duties such as photocopying, filing, and completing forms.

Employment Conditions

  • U.S. Citizenship is mandatory.


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