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Administrative Support Specialist
2 months ago
Position Title: Administrative Support Specialist
Classification: Non-Exempt/Hourly
Reports To: Assigned Manager
Objective: To deliver clerical and administrative assistance for the primary office operations.
Work Schedule: Monday to Friday, 8:30 a.m. to 5:00 p.m. This role is full-time.
Key Responsibilities• Demonstrate meticulous attention to detail while adhering to deadlines and prioritizing tasks.
• Ensure the production of accurate and timely documentation.
• Effectively manage multiple tasks, prioritize effectively, and determine the best methods for achieving optimal productivity.
• Utilize logical reasoning for decision-making and organizational tasks.
• Follow and comprehend instructions while operating within company policies.
• Work independently or collaboratively as required.
• Maintain both physical and digital filing systems or other organizational frameworks.
• Perform data entry and keyboarding tasks.
• Operate office machinery, including computers, scanners, telephones, and conference equipment.
• Answer phone calls and relay messages appropriately.
• Manage supply orders and maintain inventory levels.
• Handle incoming and outgoing mail and other communications.
• Coordinate meetings and manage calendars.
• Arrange catering, presentation materials, or other necessities for meetings.
• Collaborate with vendors and suppliers as directed.
• Welcome guests and external partners.
• Assist with presentations or virtual meeting setups as required.
• Ensure the office environment remains clean and organized.
• Support the team by fulfilling requests, managing scheduled duties, and being aware of company objectives and project requirements.
• Provide administrative and clerical support to executives, including calendar management and minor errands.
• Other duties as assigned.
Essential Qualifications• High school diploma or equivalent, or an administrative assistant certification or degree in business management.
• Proficiency in software applications, including spreadsheets, database management, and MS Office Suite.
• Self-motivated individual who takes initiative and remains productive during slower periods.
• Excellent written and verbal communication abilities.
• Minimum of three (3) years of clerical or administrative experience in a professional setting.
• Strong organizational skills, discretion, sound judgment, and the ability to work independently.
• Capacity to perform under pressure and meet deadlines.
• Team-oriented with a positive attitude and a willingness to assist with unexpected project needs.
• Prior experience in a professional office environment.
• Courteous and polite demeanor with both internal and external stakeholders.
Physical Requirements• Ability to frequently lift objects weighing up to 25 pounds.
• Capability to climb stairs.
• Prolonged periods of sitting.
• Occasional bending, stooping, or kneeling.
• Proficient use of hands and arms for reaching, grasping, and manipulating objects.
• May require walking on uneven surfaces and standing for extended periods.
Additional InformationThis job description is intended to provide a general overview of the responsibilities and requirements of the position. Duties and responsibilities may change at any time with or without notice.
