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Office Administration Specialist

2 months ago

Salt Lake, Utah, United States U.S. Department of the Interior Full time

Position Overview

This role functions as the Administrative Support Assistant within the West Desert District of the U.S. Department of the Interior, providing essential clerical and administrative services.

Key Responsibilities

  • Act as the first point of contact for visitors, offering guidance on various programs and directing inquiries to the appropriate personnel.
  • Manage incoming phone communications, identifying caller needs and either addressing inquiries or routing calls to the relevant staff.
  • Issue permits for activities such as Christmas tree cutting, mineral extraction, and recreational use, while also selling maps and informational brochures.
  • Maintain organized records of all permits issued and sold.
  • Serve as a timekeeper, assisting colleagues with their time and attendance entries in the payroll system.
  • Oversee the central filing system, ensuring that official records, directives, and technical references are properly maintained.
  • Handle financial transactions as a collections officer, processing payments received via mail and in-person through the Bureau's Collections and Billings System.
  • Process and distribute daily mail, ensuring timely receipt and organization of correspondence.
  • Draft, edit, and finalize official correspondence for supervisors and management.
  • Utilize various software applications for administrative tasks, including word processing, spreadsheets, and database management.
  • Perform general clerical duties such as photocopying, filing, and data entry.

Employment Conditions

  • U.S. Citizenship is mandatory for this position.