Administrative Support Specialist II
2 weeks ago
Job Overview
The Utah Department of Human Services is seeking a motivated individual with a robust work ethic and outstanding interpersonal abilities to join our team as an Office Specialist II. This role primarily involves office-based tasks, with potential flexibility for remote work arrangements.Key Responsibilities
The selected candidate will provide essential administrative support to both correctional staff and management. Responsibilities include a range of support services, such as: Preparing and processing various documents; performing data entry tasks. Drafting confidential correspondence, reports, and other written materials; ensuring accuracy through careful editing. Recording and transcribing minutes during meetings. Effectively multitasking and prioritizing workflow. Utilizing background checking software as needed. Managing phone communications and processing incoming mail. Ideal Candidate Profile
The ideal candidate will possess the following attributes: Ability to work independently with minimal supervision. Exceptional interpersonal skills. Strong attention to detail. Proficient reading comprehension, with the capability to understand policies. Commitment to maintaining confidentiality. A strong work ethic. About Us
The Utah Department of Human Services is committed to ensuring public safety through effective management and collaboration with partner agencies and the community. Our team is dedicated to providing opportunities for positive change through accountability, education, and support within a secure environment. For more information about our agency, we encourage you to explore our website.
Additional Duties
Providing clerical support, including answering calls, responding to emails, managing schedules, taking minutes, and organizing meetings. Participating in required training sessions and meetings. Composing and drafting various correspondence, reports, and documents. Staying informed about current policies and procedures. Maintaining an inventory of office supplies. Assisting management with administrative tasks as required.Work Environment
The typical office environment is well-lit, heated, and ventilated, with standard safety practices in place. The role may involve sitting comfortably for extended periods, with occasional walking, standing, bending, and light lifting. Relevant rules regarding promotions and transfers apply to current state employees.-
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