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Administrative Support Specialist II

2 months ago

Salt Lake, Utah, United States Utah Department of Human Services Full time

Job Overview

The Utah Department of Human Services is seeking an Office Specialist II to provide essential administrative support. This role is crucial in ensuring the smooth operation of the division, which focuses on reentry and rehabilitation services.
Key Responsibilities
As an Office Specialist II, your primary duties will include:
  • Assisting management and staff with various administrative tasks.
  • Ensuring the procurement, receipt, and inspection of necessary materials and supplies.
  • Performing data entry tasks with precision and accuracy.
  • Maintaining detailed and organized documentation and spreadsheets.
  • Providing information to authorized agencies as required.
  • Drafting and managing correspondence.
  • Utilizing software tools for data tracking, including Google Sheets and Excel.
  • Creating purchase orders for office supplies.
  • Managing inventory levels effectively.
  • Coordinating and scheduling meetings.
  • Scanning and archiving documents.
  • Taking minutes during meetings and preparing monthly reports.
  • Maintaining calendars for team members.
Ideal Candidate Profile
The successful candidate will possess:
  • A minimum of two years of experience in a professional office setting.
  • Strong data entry skills.
  • Attention to detail and the ability to work independently.
  • Proficiency in Google applications for document and spreadsheet management.
  • Familiarity with O-Track/Webtrack is a plus, but training will be provided.
  • Understanding of GRAMA and records classification.
Preferred Qualifications
Preference may be given to candidates with experience in a law enforcement environment.
Benefits of Working with Us
The Utah Department of Human Services values professional development and fosters a collaborative work culture. Employees enjoy comprehensive health and retirement benefits, along with generous paid time off to promote a healthy work-life balance.
About the Agency
The Utah Department of Human Services is committed to enhancing public safety through effective management and rehabilitation of offenders. Our mission focuses on providing opportunities for positive change through accountability, education, and support within a secure environment.

Additional Information

  • The hourly rate for this position is non-negotiable.
  • Current employees' rates will be determined based on promotional policies.
  • Applicants must complete all application components to be considered.
  • The work environment is typical of an office setting, with standard safety protocols in place.
  • Physical demands may include sitting, walking, and handling light items.