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Office Administration Specialist

2 months ago

Salt Lake, Utah, United States U.S. Department of the Interior Full time

Overview from the Agency

This position is open to all U.S. Citizens, and prior Federal Service is not a prerequisite. Candidates from CTAP and ICTAP within the local commuting area are encouraged to apply.

Key Responsibilities

  • Act as the Administrative Support Assistant for the West Desert District.
  • Welcome visitors and provide essential information about programs, directing inquiries to the appropriate personnel as needed.
  • Manage incoming phone calls, identifying the nature of inquiries, responding to questions, or routing calls to the relevant staff.
  • Issue various permits including those for Christmas trees, wood, minerals, and recreation, along with selling maps and brochures.
  • Maintain accurate records of permits issued and sold.
  • Serve as a timekeeper and assist staff with time and attendance documentation within the automated payroll system.
  • Organize and maintain the central filing system, including official records, directives, and technical references.
  • Act as a collections officer, processing payments received via mail and in-person through the Bureau's Collections and Billings System.
  • Handle daily mail operations, including receiving, date-stamping, and distributing hardcopy correspondence.
  • Prepare, edit, and finalize official correspondence for supervisors and management.
  • Execute various administrative tasks utilizing word processing, spreadsheet, database management, and graphic software.
  • Perform clerical support duties such as photocopying, filing, and form typing.

Employment Conditions

  • U.S. Citizenship is mandatory.